Hybrid Senior Executive Assistant

at Christian Care Ministry

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: $72,900 - $89,100 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Orlando, United States

About the role

• Senior Executive Assistant supporting executive functions at Christian Care Ministry. Managing project plans, communication, and complex scheduling for C-level executives in a hybrid environment.

Responsibilities

• Develop and manage project plans and action items to drive progress
• Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization.
• Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders
• Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned
• Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
• Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements
• Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office
• Anticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic priorities
• Process and maintain expenses and purchase requests for the executive office
• Organize and facilitate the coordination of contracts and agreements for the organization
• Prepare professional correspondence, communications, and presentations supporting the executive functions
• Attend required executive and board level meetings and participate in an administrative function
• Maintain strict confidentiality
• Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
• Contribute to the exercise and expression of Christian Care Ministry’s Christian beliefs
• Perform all other duties as assigned

Requirements

• High School diploma or GED required, Bachelor’s degree preferred
• 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization
• A relevant background in executive administration, project management, or healthcare payer operations is preferred

Benefits

• 100% paid Medical for employees/99% for family
• Generous employer Health Savings Account (HSA) contributions
• Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
• 6 weeks of paid parental leave (for both mom and dad)
• Dental - two plans to choose from
• Vision
• Short-term Disability
• Accident, Critical Illness, Hospital Indemnity
• 401(k) – up to 4% match on ROTH or Traditional contributions
• Generous paid-time off and 11 paid holidays
• Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo
• Employee Assistance Program including no cost, in-person mental health visits and employee discounts
• Monetary Anniversary Awards Program
• Monetary Birthday Awards