Entry - Level Executive Assistant supporting senior leadership at Atlantic Health Strategies. Offering administrative support and gaining real - world experience in a hybrid role.
About the role
- Senior Executive Assistant supporting executive functions at Christian Care Ministry. Managing project plans, communication, and complex scheduling for C-level executives in a hybrid environment.
Responsibilities
- Develop and manage project plans and action items to drive progress
- Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization.
- Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders
- Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned
- Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
- Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements
- Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office
- Anticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic priorities
- Process and maintain expenses and purchase requests for the executive office
- Organize and facilitate the coordination of contracts and agreements for the organization
- Prepare professional correspondence, communications, and presentations supporting the executive functions
- Attend required executive and board level meetings and participate in an administrative function
- Maintain strict confidentiality
- Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
- Contribute to the exercise and expression of Christian Care Ministry’s Christian beliefs
- Perform all other duties as assigned
Requirements
- High School diploma or GED required, Bachelor’s degree preferred
- 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization
- A relevant background in executive administration, project management, or healthcare payer operations is preferred
Benefits
- 100% paid Medical for employees/99% for family
- Generous employer Health Savings Account (HSA) contributions
- Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
- 6 weeks of paid parental leave (for both mom and dad)
- Dental - two plans to choose from
- Vision
- Short-term Disability
- Accident, Critical Illness, Hospital Indemnity
- 401(k) – up to 4% match on ROTH or Traditional contributions
- Generous paid-time off and 11 paid holidays
- Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo
- Employee Assistance Program including no cost, in-person mental health visits and employee discounts
- Monetary Anniversary Awards Program
- Monetary Birthday Awards
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