Senior Executive Assistant supporting the COO at Samba TV, managing complex scheduling and international travel. Collaborating with Chief of Staff and enhancing organizational effectiveness.
About the role
- Executive Assistant at Mindoula managing priorities, calendar, and communications for C-Suite executives. Supporting organizational strategy and leadership through organizational and operational support.
Responsibilities
- Manage complex calendars for the President & COO, including scheduling, organizing, reviewing, and confirming internal and external meetings while minimizing conflicts and maximizing productivity.
- Maintain and prioritize a dynamic list of scheduling and action requests, ensuring executive time is allocated effectively and allowing flexibility for shifting priorities.
- Monitor incoming requests and communications, responding with urgency and prioritizing tasks to meet time-sensitive needs.
- Provide calendar, scheduling, and meeting support for the Founder & CEO and CFO as needed, coordinating across executive calendars when required.
- Serve as a liaison between executive leadership, direct reports, Mindoula employees, and external partners.
- Prepare, review, and edit executive-level correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Serve as the primary liaison between the Executive Team and the Board of Directors, managing the annual Board calendar and coordinating all Board communications.
- Coordinate preparation for executive meetings by compiling materials, creating agendas as needed, tracking attendees, and ensuring participants are prepared.
- Assist with planning and execution of internal and external meetings, leadership sessions, offsites, and company events.
Requirements
- Bachelor’s degree required
- 5+ years of experience providing high-level executive or administrative support
- Experience supporting C-Suite executives
- Proven ability to manage complex calendars, shifting priorities, and time-sensitive requests
- Strong written and verbal communication skills, including preparation of executive-level documents and presentations
- Exceptional organizational, time-management, and follow-through skills with a proactive approach
- Demonstrated ability to handle confidential and sensitive information with discretion
- Proficiency with Google Workspace and/or Microsoft Office tools
- Experience managing digital filing systems and maintaining organized, compliant records
- Ability to work independently, exercise sound judgment, and anticipate executive needs
- Strong interpersonal skills and ability to collaborate across all levels of the organization
- Experience coordinating meetings, agendas, and executive readiness in a fast-paced environment
- Comfortable working in a hybrid or remote environment with high responsiveness and accountability.
Benefits
- Health insurance
- 401(k) retirement plan
- Paid time off
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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