Company Secretary & Governance Advisor role supporting internal and external clients' company secretarial needs. Assisting client meetings and managing statutory requirements within the law firm.
About the role
- Corporate Executive Assistant providing exceptional administrative support at MegaMex Foods, a leading Mexican food company. Focusing on operations, event coordination, and executive presentations in a dynamic environment.
Responsibilities
- Serve as the main point of contact for vendors, handling negotiations, contracts, and service coordination.
- Create and deliver PowerPoint presentations for executive and board meetings.
- Coordinate corporate events, including site selection, vendor management, scheduling, and logistics.
- Manage domestic and international travel arrangements, itineraries, and expense reports.
- Assist with budget tracking and expense reporting.
- Maintain executive calendars, meeting schedules, and confidential correspondence.
- Handle confidential documents and sensitive information with discretion.
- Organize and oversee office operations, procedures, and administrative workflows.
- Support communication between U.S. operations and Mexico Spanish-speaking headquarters.
- Lead preparation of quarterly board presentations and company newsletters.
- Oversee administrative staff and ensure smooth day-to-day office function.
Requirements
- Minimum 10 years of experience supporting C-level executives
- Bachelor’s degree or equivalent work experience
- Fluent in English; Spanish proficiency preferred
- Strong experience with vendors, event coordination, and executive presentations
- Expert in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
- Self-starter with strong organizational and multitasking skills
- Excellent judgment, discretion, and communication abilities.
Benefits
- Hybrid work environment & flexible work schedule
- Top-tier Medical, Dental, Vision, and Voluntary benefit plans
- Company-Matched 401K Retirement plan
- Bonus & Referral programs
- Time-Off benefits for Holidays, Vacation & Sick
- Career Development, Training, and Opportunities
- High Engagement & Team-Building Events
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