Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
About the role
- Administrative Coordinator at Intren West providing project support for utility construction management. Ensuring compliance and efficiency through organized documentation and reporting.
Responsibilities
- Provide day-to-day administrative support to Construction Managers and Field Engineers supporting electric and/or gas distribution projects.
- Maintain organized project files, databases, field binders, and electronic records in accordance with company and client requirements.
- Track and manage incoming and outgoing project documentation, ensuring completeness, accuracy, and compliance.
- Support job setup, closeout activities, and post-construction documentation.
- Assist with preparation, review, routing, and tracking of: Estimates, change orders, proposals, and work packages.
- Ensure all required project documentation is collected, filed, and retained by program and regulatory standards.
- Support audit readiness by maintaining accurate and traceable records.
- Prepare routine reports related to cost tracking, schedules, job status, and performance metrics.
- Coordinate meetings, job reviews, and project-related communications.
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- 2+ years of administrative or project support experience, preferably in construction, utilities, engineering, or infrastructure environments.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); ability to manage spreadsheets and reports.
- Strong written and verbal communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
Benefits
- 401(k) Plan
- Employee Stock Purchase Plan
- Health, Dental, & Vision Insurance
- Voluntary Life Insurance
- Voluntary Short Term & Long-Term Disability
- Paid time off
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