Administrative Coordinator supporting office tasks such as filing, invoice processing, and inventory management. Engaging in new employee orientation and maintaining documentation for operations.
About the role
- Administrative Assistant handling office administration duties. Join RGNext at one of the World’s Premier Gateways to Space on Kwajalein Atoll.
Responsibilities
- Perform office administrator duties such as greeting visitors, answering and routing telephone calls, responding to emails, managing schedules, and communicating with clients, executives, and staff.
- Maintain office supply inventory by checking stock to determine inventory level; ordering more supplies as needed.
- Perform property custodian duties which includes maintaining property records and conducting annual audits.
- Function as Vehicle Control Officer (VCO) for assigned government vehicles.
- Serve as the primary Facility custodian inspector for work area.
- Ensures fire extinguishers and AED are inspected monthly.
- Completes annual and bi-annual facility inspections and submits needed work orders for repair.
- Run errands as needed driving a van or golf cart.
- Assist with timecards as direct by payroll and managers for employees who are off island.
- Operate office equipment, such as copiers or phone systems and arrange repairs when equipment malfunctions.
- Act as the Key Control Officer (KCO) for the department.
- Perform day-to-day administrative tasks such as maintaining information files, processing paperwork, generating memos, reports and preparing meeting minutes or presentations.
- Appointed as the RGNext Primary Unit Postal Officer; responsible for company mailbox, picking-up company mail and distribution.
- Schedule meetings as required and maintain the conference room reservations calendar.
- Assist Management in making travel arrangements and/or accommodations to the outer islands as necessary.
- Assist team members with Expense Authorization/Expense Reports for mission or TDY.
- Assist Occupational Health with lodging and check requests upon completion of medical appointments.
- Plans/coordinates employee parties/functions.
- Other duties as assigned.
Requirements
- Ability to uphold a strict level of confidentiality and discretion.
- Strong verbal and written communication skills.
- Strong organizational and time management skills to balance, plan, and prioritize tasks.
- Ability to work within a dynamic, fast paced environment with time constraints.
- Ability to work independently and as part of a team.
- Ability to learn database application (e.g., MAXIMO, CostPoint).
- Bachelor’s degree in a business-related field or equivalent combination of education and experience, or experience in lieu of education.
- Zero (0) or more years experience in office administration.
- Previous Administrative experience desired.
- Strong Microsoft Word, PowerPoint, Excel, and SharePoint skills.
- Current DoD Secret clearance required or one that has been active within the past twenty four months.
- Capable of lifting 25 pounds unassisted.
- Ability to obtain and maintain USAG-KA driver’s license.
- Flexibility to work occasional non-duty hours or on weekends to support specific projects or mission requirements.
Benefits
- free housing
- three meals a day
- potential for U.S. overseas tax incentives
- medical insurance
- dental insurance
- vision insurance
- disability insurance
- life insurance
- generous Paid Time Off
- holiday pay
- retirement savings plan with a company match
- vesting on day one
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Verwaltungskraft in der Theodorus Haus Grüntaler Straße, einer stationären Pflegeeinrichtung in Berlin. Unterstützen von Mitarbeitern und Bewohnern und Durchführung allgemeiner Verwaltungsaufgaben.
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