Personal Assistant to General Manager supporting strategic initiatives and operations at Gold Fields. Responsibilities include communications, reports preparation, meeting coordination, and travel arrangements.
About the role
- Executive Assistant delivering proactive support to executives at MacDonald-Miller Facility Solutions in a dynamic environment. Coordinating communications and managing critical projects across various divisions.
Responsibilities
- Provide proactive, high-level support to manage time, communications, and priorities.
- Act as the central coordination point across Portland & Inland Northwest, streamlining operations.
- Play a key role in internal communications, keeping teams informed and engaged.
- Own and manage complex calendars, ensuring meetings align with strategic objectives.
- Draft, review, and manage executive-level communications.
- Plan, prepare, and support executive and leadership meetings.
- Track high-priority tasks, manage workflows, and support special projects.
- Maintain and improve administrative systems, document management, and executive-level deliverables.
Requirements
- Bachelor’s degree preferred; equivalent relevant experience considered.
- 5–8 years in a senior-level executive support role with deep expertise in administrative and operational excellence.
- Proven success partnering with C-level executives in dynamic, fast-paced environments.
- Exceptional written and verbal communication abilities with strong attention to detail and tone.
- Advanced skills in Microsoft Office Suite, Microsoft Teams, and related collaboration tools.
- Background supporting Board-level communications and assisting with internal communication initiatives.
- Proven ability to support executives and teams across multiple locations, virtual meetings, and remote event logistics seamlessly.
Benefits
- Medical, dental, vision for employees (coverage available for dependents for shared premium).
- 401k retirement plan including Company matching.
- Vacation and Sick Compensation (PTO), and Holiday Pay!
- Disability income protection including short term and long-term disability.
- Employee and dependent life insurance.
- Wellness Program.
- Employee Assistance Program.
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