Hybrid Executive Assistant

at Progyny, Inc.

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: €45,000 - €50,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Berlin, Germany

About the role

• Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.

Responsibilities

• Manage complex calendars for both Executives, coordinating across US and European time zones
• Coordinate travel logistics including flights, accommodation and visas
• Prepare meeting materials, agendas, and briefings
• Act as a thoughtful gatekeeper, helping prioritise requests and managing competing demands on leadership time
• Liaise with internal teams and external partners
• Handle highly sensitive and confidential information with professionalism and discretion
• Coordinate day-to-day operations and experience of our Berlin office
• Welcome guests and ensure they feel well taken care of when visiting the office
• Maintain organised and functional shared spaces including meeting rooms, kitchen, and common areas
• Manage office supplies, pantry stocking, and general office needs
• Coordinate with vendors including facilities, cleaning services, and deliveries
• Help ensure the office remains a welcoming and well-run environment for the team

Requirements

• Takes ownership and follows through on responsibilities from start to finish
• Anticipates needs and solves problems before they escalate
• Improves processes rather than simply following them
• Communicates clearly and professionally across different stakeholders
• Has strong emotional intelligence and good judgment in leadership environments
• Is comfortable balancing executive coordination with hands-on operational tasks
• Handles ambiguity well and keeps work moving forward without constant direction
• Operates with discretion, maturity, and a high level of trust
• Experience supporting Founders, CEOs, or other C-level executives
• Experience in a startup or high-growth environment strongly preferred
• Excellent written and verbal communication in English (German is a plus)
• Strong proficiency with Microsoft Office Suite
• Experience managing complex, multi-time-zone calendars
• Comfortable coordinating international travel logistics

Benefits

• Competitive Base Salary : From €45000 – €50000 per year.
• Bonus Program & Company Equity : Bonuses and ownership opportunities to share in Progyny’s success.
• Fertility & Family-Building Benefits : Access to the Progyny Global Platform with a €5,000 benefits budget.
• Mental Health Support : 1:1 psychologist sessions and wellness tools via Nilo Health.
• Sustainable Mobility Benefit : Choice between a Dance e-bike subscription or a BVG public transport ticket.
• Urban Sports Club Discount : Access to discounted fitness and wellness activities.
• Paid Leave : 30 days of paid leave per year.
• Hybrid Work : Work from home up to two days per week.
• Remote Work : Up to 8 weeks of remote work per year.
• Weekly Team Lunches : Team lunch every Thursday.
• Dog Friendly office: Bring your dog to work.