Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
About the role
- Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.
Responsibilities
- Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow-up, filing or drawing attention to urgent/ business critical items.
- Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
- Draft and edit meeting requests, emails, internal team communication, presentations and letters on behalf of the General Managers.
- Creation of external materials representing the team’s activities and plans.
- Manage and follow up action / to do lists of key team members.
- Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
- Co-ordinate logistics of meetings and team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location) on behalf of the General Managers.
- Assist with official company and finance team events / conferences.
- Support in running meetings for the General Managers, as required.
- Provide backup support to the wider PA/EA network.
- Assist the General Managers in raising, reviewing, and approving expense claims, purchase requisitions, invoices, and other items within delegation levels.
- Review team travel requests to ensure compliance with Travel Policy.
- Maintenance of intranet contents, associated Sharepoint/Teams contents, and team distribution lists specific to the General Managers.
- Co-ordinate the compilation of Half Year and Full Year financial report presentation materials and associated packs for the Executive GM team and General Managers.
- Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
- Ensure that all Health, Safety and Environment Systems are adhered to while meeting AGL’s policies and standards for HSE Management.
- Onboarding of contractors in the relevant systems.
Requirements
- 3-5 years in similar position
- Strong organisational skills and sense of initiative
- High confidentiality and business acumen
- Friendly, approachable, with mature team player attitude
- Confident at liaising with people from all levels of the business
- Ability to work autonomously
- Adaptable – happy to deal with changing priorities and ambiguity
- Flexible – happy to do the day to day as well as the more challenging tasks
- Intermediate MS office skills (MS Word, Excel, PowerPoint - essential)
- Comfortable with learning new programs, systems or ideas
Benefits
- Flexible working options including hybrid work.
- Discounts on energy, telco and solar plans.
- Participate in Energise - our reward & recognition program.
- Play an active role in our diversity & inclusion initiatives.
- Novated leasing and Electric Vehicle subscriptions.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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