Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
About the role
- Executive Assistant supporting LoadUp's leadership team orchestrating workflows and HQ operations. Ensuring the office runs with maximum agility and excellence.
Responsibilities
- Provide high-level administrative assistance to the Executive team and Directors.
- Manage complex calendars, arrange travel, and coordinate accommodations.
- Draft high-stakes letters, memos, reports, and invoices.
- Attend meetings on behalf of executives to record minutes and track action items.
- Screen incoming communications, summarizing content and prioritizing what needs immediate attention.
- Oversee daily office operations, from vendor management to supply ordering.
- Act as the primary point of contact for facilities management, ensuring a clean and efficient workspace.
- Own the "First Impression"—managing mail, package deliveries, and courier services.
- Support the People Team with new hire onboarding, ensuring equipment and access are ready on Day 1.
- Track and report on office-related budgets and expenses.
Requirements
- 4+ years of high-level administrative or executive support experience.
- Extremely proficient in Microsoft Office Suite, Google Workspace, and Slack.
- Able to type a minimum of 50 WPM and learn new software quickly.
- Superior verbal and written communication skills across all channels (email, phone, text).
- The ability to remain calm and function well in a high-paced, high-stakes environment.
- Must be comfortable sitting for long periods and able to lift up to 50 lbs (handling office deliveries/supplies).
Benefits
- 401(k) with 5% Company Match
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Monthly Stipends & Recognitions
- Medical, Dental, Vision, Life
- Employee Referral Program
- PTO, Sick Days & Parental Leave
- Growth & Development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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