Accounting Specialist managing accounts receivable, accounts payable, and payroll functions. Ensuring financial accuracy and compliance across the US, Canada, and UK with excellent communication.
About the role
- Payroll Specialist managing accurate biweekly payroll processing for healthcare organization. Collaborating with HR and ensuring compliance with payroll-related documentation and audits.
Responsibilities
- Assist with the preparation, review, and processing of biweekly payroll to ensure accuracy and timeliness
- Enter, verify, and reconcile payroll data including hours worked, leave time, deductions, reimbursements, and adjustments
- Process payroll-related expenses and employee reimbursements in accordance with organizational policies and funding requirements
- Collaborate closely with the Payroll Operations Analyst to resolve payroll discrepancies and support system updates
- Respond to employee payroll-related inquiries and provide timely issue resolution or escalation as appropriate
- Maintain accurate payroll records in compliance with federal, state, grant, and organizational requirements
- Support payroll-related audits by gathering documentation, reconciling data, and responding to audit requests
- Assist with year-end payroll activities, including preparation of reports and documentation
- Provide administrative support to the Human Resources department, including filing, data entry, and document management
- Assist with employee record maintenance, ensuring confidentiality and compliance with record retention requirements
- Support HR processes related to onboarding, offboarding, and personnel changes as needed
- Generate routine payroll and HR reports for internal use and leadership review
- Assist with data validation and quality checks related to payroll and HR systems
- Perform additional duties and special projects as assigned to support payroll operations and Human Resources department objectives
Requirements
- Associate degree in Accounting, Business Administration, Human Resources, or a related field is required
- 2–4 years of payroll or HR administrative experience, preferably in healthcare or a regulated environment
- Experience supporting payroll processing on a biweekly schedule strongly preferred
- Working knowledge of payroll processes, wage and hour laws, and reimbursement procedures
- Strong attention to detail with the ability to manage confidential information with discretion
- Proficiency in payroll and HR information systems and Microsoft Office applications
- Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment
- Effective communication skills and a collaborative, team-oriented approach
Benefits
- Monday through Friday schedule, closed all major holidays
- Dental, Vision, and Life insurance
- Safe Harbor 3% 401k contribution
- Robust PTO offerings
- Education reimbursement
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