Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant providing essential administrative support to executive management at Commence.AI. Responsible for managing schedules, communications, and organizational tasks in a flexible environment.
Responsibilities
- Support executive management as needed.
- Provide high quality administrative and clerical assistance.
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
- Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Prepare reports, memos, invoices, letters, and other documents.
- Organize meetings, including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording and distributing minutes.
- Maintain an organized filing system of paper and electronic documents.
Requirements
- Bachelor's degree in Business Administration or a closely related field AND 2 years of related Executive Assistant, Personal Assistant or similar role experience, OR any equivalent combination of education and experience.
- Shows discretion, confidentiality, and flexibility in dealing with all situations.
- Displays excellent communication skills, both written and oral, including strong attention to detail.
- Proficient in internet research and Microsoft Office applications, specifically Outlook, Excel, Word, PowerPoint, databases.
Benefits
- Flexible work arrangements
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