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About the role
- Human Resources Manager overseeing payroll and employee benefits administration at Legal Aid. Ensuring compliance and providing support to staff with a focus on customer service.
Responsibilities
- Ensure accurate and on-time bi-weekly payroll processing
- Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, taxes, and other deductions.
- Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates and deductions.
- Ensure all required notices related to payroll go to employees.
- Maintain an in-depth understanding of Legal Aid DC's salary scales and compensation structure
- Facilitates accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Administers all employee benefits, including health, life, and disability insurance programs, 401(1)k plan, leave, and any additional benefits that may be added.
- Advises and informs employees about their benefits, works with insurance broker and outside vendors to troubleshoot any employee benefit issues
- Informs employees of changes and developments related to benefits including eligibility, coverage, and provisions.
- Assists with documentation required by federal, state, and provider rules, regulations, and policies.
- Ensures employees receive all required notifications and updates.
- Works closely with brokers to identify and recommend carriers and plans based on quotes, available benefits, and prior experience.
- Ensures benefit plans are compliant with all relevant laws and employer requirements.
- Go-to resource for employees to understand their paid and unpaid leave policies.
- Work with employees going on long-term leave including parental and FMLA leave to understand their leave options.
- Understand and administer all parental leave supplemental programs, including short-term disability and DC Paid Family Leave
- Assist with any of these areas as needs arise: onboarding, training, and employee events.
- Maintains working knowledge of our HRIS and troubleshoots issues as they arise.
- Backfill other People & Culture functions to ensure timely customer service to employees.
- Work in-office 2-3 days per week.
- Performs other related duties as assigned.
Requirements
- Prior experience administering employee benefits and payroll.
- Extensive knowledge of payroll, including preparation, balancing, internal control, and payroll taxes.
- Experience with administering full suite of organizational benefits including health insurance, employee leave, 401(K), short & long term disability, commuter benefits, and more.
- Knowledge of COBRA, HIPAA, and ERISA requirements.
- Familiarity with using an HRIS to administer benefits.
- Proficient with Microsoft Office Suite or similar software.
- Familiarity with assisting employees with FMLA and/or DC Paid Family leave requests.
- Experience setting up and maintaining an HRIS system.
- Experience working with employees to help them understand their available benefits.
- Experience analyzing benefits to identify modifications and additions to benefits that can be value added for employees.
- Experience with Microsoft Excel.
- Experience at a nonprofit organization.
- Experience at a unionized organization.
Benefits
- fully paid health insurance for the employee
- annual discretionary retirement match
- 13 paid holidays
- personal leave
- generous annual and sick leave allotments starting at 15 days each per year
Job title
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