Executive Assistant supporting senior and executive leadership with administrative duties in a hybrid environment. Coordinate scheduling, travel, and meetings while maintaining confidentiality and professionalism.
About the role
- Executive Assistant providing outstanding C-suite level support at LADbible Group. Manage complex schedules, coordinate travel, and ensure the Executive team operates efficiently.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements and itineraries across multiple time zones.
- Respond to meeting requests, redirect them when appropriate, set agendas, and follow up on action items.
- Act as a liaison between executives and their teams, serving as a professional and approachable representative.
- Prioritise the well-being and success of the Executive team in every decision made.
- Ensure the entire Executive Team and the Founder/CEO are operating efficiently and seamlessly.
- Build strong relationships with key external stakeholders, ensuring all client-facing interactions are of the highest professionalism.
- Plan and organise client-facing events, including managing the O2 suite, overseeing ticket distribution, and serving as the primary point of contact for event logistics.
- Establish and maintain an efficient and confidential filing and retrieval system for all documents relevant to the Executive team.
- Provide comprehensive and ad-hoc support to the team and the overall organisation.
Requirements
- Proven experience as an Executive Assistant supporting multiple executives in a fast-paced environment
- A deep understanding of LADbible Group and enthusiasm for its future and trajectory
- Comfortability to work in accordance with the Executive team’s diary and being in the office four days a week, or as needed
- Flexibility to travel and work outside of core hours when required, sometimes at short notice
- The ability to adapt quickly to changes in priorities and communicate adjustments effectively
- Strong event planning and coordination experience, ideally in high-profile or client-facing settings
- The ability to maintain strong relationships and clear communication with internal and external stakeholders
- Exceptional attention to detail and organisational skills to manage multiple requests efficiently
- A high level of professionalism, discretion, and interpersonal skills.
Benefits
- Exceptional C-suite level support
- Flexibility and proactiveness
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Senior Assistant Company Secretary at Collinson managing governance and compliance for regulated Insurance Companies and entities. Providing secretariat services and supporting Board activities in London.
Executive Assistant managing C - Level support and project initiatives for Drug Hunter’s leadership team. Ensuring efficient operations and communication as the company expands globally.
Administrative Assistant providing essential support to the team at Syntax. Coordinating meetings, managing schedules, and handling office logistics for smooth operations.
Executive Assistant supporting the Global Chair at Egon Zehnder, coordinating travel and stakeholder communications. Ensuring efficient calendar and operations management within a leadership advisory firm.
Executive Assistant providing vital support to Digital & Technology leaders at Yum! Ensuring smooth operations, efficient calendar management, and effective team coordination.
Personal Assistant supporting a private family in Boulder, Colorado with administrative tasks and in - home support. Focus on building trust and communication while assisting with various responsibilities.
Executive Assistant providing administrative support to Senior Vice Presidents at McKesson. Organizing schedules, meetings, and travel while maintaining clear communication among teams.
Executive Assistant providing comprehensive support to Allegro's Executive Team. Managing communications, calendars, and key projects for international e - commerce initiatives.
Executive Assistant providing comprehensive administrative support to Executive Team at Allegro Group. Managing communications, schedules, and key deliverables.