Executive Assistant supporting senior and executive leadership with administrative duties in a hybrid environment. Coordinate scheduling, travel, and meetings while maintaining confidentiality and professionalism.
About the role
- Senior Assistant Company Secretary at Collinson managing governance and compliance for regulated Insurance Companies and entities. Providing secretariat services and supporting Board activities in London.
Responsibilities
- Support the Company Secretary in delivering effective corporate governance, ensuring compliance with legal and regulatory requirements, and providing high-quality secretariat services to the regulated Insurance Companies, certain Airport Dimensions entities, and senior stakeholders.
- Assist in the development, implementation, and monitoring of governance frameworks and policies.
- Maintain and ensure compliance with statutory records and filings (e.g., Companies House filings).
- Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities.
- Prepare and distribute agendas, papers, and minutes for Board meetings.
- Ensure that the Board [and its committees] operate effectively and comply with their terms of reference.
- Provide guidance to directors and committee members on governance matters.
- Assist in scheduling Board meetings ensuring proper documentation and procedures.
- Build and maintain strong relationships with Board members, senior executives, and external advisers.
- Act as a liaison between the Board and senior management, ensuring clear communication and alignment.
- Support shareholder engagement and communications, including preparing resolutions and announcements.
- Monitor corporate governance developments and ensure the organization remains informed and compliant.
- Leading the financial year end process including the preparation of the corporate governance section of the annual report (30 April year-end).
- Assist in identifying and mitigating governance-related risks.
- Provide leadership and guidance to junior members of the secretariat team, fostering professional development.
- Take ownership and drive projects forward in particular with entity rationalisations, group financing arrangements, tax/treasury transactions and other ad hoc matters.
- Provide support in implementing governance technology solutions or process improvements.
Requirements
- 5+ years’ company secretarial experience
- Relevant Degree / Fully Qualified CGI
- Knowledge of the requirements and scope of a company secretarial department
- Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities.
- High level of accuracy and excellent attention to detail.
- Ability to work in fast paced global environment balancing multiple priorities.
- Proactive self-starter possessing a can do, problem solving and collaborative mindset.
- Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly.
- Experience of supporting boards and committees, including minute writing, agenda management and using board software.
- Confident at using Diligent Entities.
- Insurance industry knowledge desirable but not essential.
Benefits
- Health insurance
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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