Administrative assistant supporting branches in Belo Horizonte with payments, material control, and benefit distribution. Ensuring proper documentation and payments process adherence.
About the role
- Administrative Assistant supporting Casa de la Familia specializing in therapy services. Managing office tasks, appointments, and communications effectively.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
- Bilingual (English-Spanish)
- Courses taken in psychology/sociology
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