Invoicing Administrator centralizing client invoicing for Econ One. Managing all invoicing workflows and ensuring accuracy using Sage Intacct.
About the role
- Senior Equity Administrator responsible for administering equity plan activities at a technology company focused on sustainable energy transformation. Ensuring compliance and accurate reporting for equity compensation functions.
Responsibilities
- Administer all equity plan activities:
- Process new equity grants, exercises, RSU/stock option vesting, terminations, cancellations, forfeitures, repurchases, etc.
- Maintain accurate records in equity system(s) and cap table(s).
- Coordinate with payroll for tax withholding, income reporting and share settlement related to equity events.
- Ensure timely reporting of equity activities in financial statements.
- Maintain compliance with securities laws, rules and regulations (e.g. insider trading / blackout rules, reporting obligations, local tax and disclosure requirements).
- Support SOX or other internal audit controls or equivalent; prepare for external audit reviews.
- Coordinate with Chief Legal Officer to ensure grant agreements, plan documents, board approvals are up to date.
- Manage relationships with equity plan vendors / transfer agents, equity platforms.
- Oversee, or support, migration or implementation of equity administration systems when needed.
- Reconcile data across HR, Payroll, Accounting, Finance, and equity platforms.
- Prepare regular reporting to senior management, Compensation Committee or Board on equity plan metrics, cap table changes, dilution, etc.
- Assist in preparing documents for proxy statements, SEC filings (as applicable), or local equivalents.
- Serve as point of contact for employees with questions about equity grants, vesting, exercise, tax implications.
- Educate employees on equity compensation, terms and policies.
- Partner with HR/Finance/Legal/Payroll to align on changes or modifications in equity policies.
Requirements
- At least 4 years of experience in equity / stock plan administration for a public company listed in the U.S.
- Strong knowledge of key equity compensation instruments (stock options, RSUs, performance shares, etc.).
- Understanding of accounting for stock compensation (e.g. US GAAP / IFRS /local standards), tax withholding, compliance obligations.
- Experience working with equity administration platforms (e.g. Carta, E*Trade, Shareworks, etc.).
- Good cross-functional communication skills; comfortable interfacing with HR, Legal, Finance, and external vendors.
- Certification (e.g. CEP – Certified Equity Professional or similar).
- Experience with IPO process or having supported transition from private to public.
Benefits
- Remote work options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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