Hybrid Temporary Recruitment Administrator – Grade E1

at Scottish Funding Council

• Job title: Temporary Recruitment Administrator – Grade E1
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: £30,978 - £36,252 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Edinburgh, United Kingdom

About the role

• Support recruitment administration and onboarding within SFC's Human Resources team. Assist candidates and stakeholders in the recruitment process.

Responsibilities

• Provide support to selection panels including advertising roles, setting up scorecards, invitations to interview, handling candidate queries and any other necessary assistance.
• Co-ordinate the onboarding process and administration for all new starters ensuring a positive candidate journey.
• Proactively manage the flow of information in and out of the recruitment and Applicant Tracking System (ATS) mailboxes, liaising with team members to ensure all incoming mail is acknowledged and dealt with within an agreed timeframe.
• Provide support to stakeholders across SFC to enable them to make best use of the ATS.
• Ensuring the team’s records and files are organised appropriately and in line with SFC’s internal policies for information management and GDPR requirements.
• Organise internal and external recruitment meetings and take minutes as required.
• Provide any other support to the smooth running of the team or the organisation that may reasonably be required.

Requirements

• Experience of working in an HR or recruitment environment in a similar role.
• Proven administration and organisational skills utilising either an Applicant Tracking System (ATS) or a Human Resources Information System (HRIS).
• A proactive, positive, professional and people-friendly approach to working with stakeholders.
• Ability to plan and manage workloads and deadlines and deal with conflicting priorities whilst supporting different team members.
• Proven ability to maintain accuracy and attention to detail.
• Ability to maintain confidentiality, exercise diplomacy and discretion.
• Understanding of and competence in basic filing and information management systems/records management.
• Effective IT systems, keyboard and office skills – including proficiency in the use of MS Word and Excel.

Benefits

• Normal full-time hours of work are 35 per week. We will consider flexible working arrangements.
• Annual leave entitlement of 30 days pro-rata, plus public and privilege holiday entitlement of 13 days pro-rata.
• A flexible approach to hybrid working, giving you flexibility to work from home anywhere in the UK for some of the time while also maintaining regular in-person contact with colleagues.
• Annual pay review: approved within the framework of the Scottish Government’s Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salaries are reviewed annually in April for employees who commence employment prior to 1 October in the preceding year.
• Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates together with further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
• Support for continuous professional development: as a part of SFC, we are dedicated to providing comprehensive support for continuous learning and professional development. Civil Service-Learning curriculum has thoughtfully designed to cater to various learning preferences, allowing employees to engage in a manner that best suits their needs. All our educational resources are conveniently accessible through the CSL website.
• Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through our Lifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
• We provide support to SFC employees with Volunteering Days.
• Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.
• Although most salaried roles are advertised as full time positions (35 hours a week), we are happy to discuss part-time or compressed hours to suit a candidates circumstances.
• We also operate a flexible working scheme to work around a candidate's other commitments such as caring responsibilities.
• We will consider secondment applications for most salaried fixed-term or temporary positions and in many cases also for salaried permanent positions. If you are interested in applying on a secondment basis and this option is not explicitly mentioned in the job advert, please contact [email protected] for further information.
• This role has been identified and will be funded by The Scottish Government to support the smooth transition of the Tertiary Education and Training (TET) Bill. This will enable SFC to continue delivering key priorities including the smooth transfer of the funding, development and delivery of national training programmes, including apprenticeships, from Skills Development Scotland (SDS) to the Scottish Funding Council (SFC).