Virtual Assistant managing operations and creative support for Clark Outsourcing. Handling quotes, data management, and creative tasks for the team in a fast - paced environment.
About the role
- Executive Assistant providing comprehensive administrative support to senior executives at First American. Handling sensitive information and maintaining organizational efficiency in a hybrid setup.
Responsibilities
- Provides advanced administrative support to the Chief Human Resources Officer and Chief Strategy Officer along with occasional support to their respective teams.
- Acts as focal point for department and company policy information.
- Handles a wide range of administrative and executive support-related tasks such as scheduling appointments, maintaining calendars, making travel arrangements, responding to requests for information on a wide range of topics, and preparing reports.
- Frequently handles confidential information and communications which demands discretion.
- Full comprehension of practices and procedures of the function, company structure, policies and programs.
- Performs advanced, diversified and confidential executive assistance and administrative duties to enhance executives' effectiveness, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
Requirements
- High school diploma required; bachelor’s degree preferred
- 5+ years of advanced administrative support experience, ideally supporting senior leaders
- Proven ability to handle confidential and sensitive information with discretion and professionalism
- Strong computer proficiency, including advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent writing, grammar, and communication skills; strong attention to detail and accuracy
- Highly organized with strong follow‑through and the ability to manage multiple priorities
- Solid project management skills with the ability to drive tasks to completion
- Exceptional time management, initiative, and ability to anticipate needs
- Sound judgment and decision‑making capabilities in a fast‑paced environment
Benefits
- medical
- dental
- vision
- 401k
- PTO/paid sick leave
- employee stock purchase plan
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