Administrative Assistant providing end - to - end operational support to the President & CEO at Pacific Health Group. This role requires managing multi - entity workflows and ensuring organizational excellence.
About the role
- Administrative Assistant handling supplier payment processes and document management for Ipiranga with a customer-focused approach in a collaborative environment.
Responsibilities
- Ensure the correct administration of supplier payments, making sure all invoices are recorded and processed within deadlines and in accordance with the company’s internal policies.
- Record invoices in the financial system/ERP.
- Verify invoice data to ensure compliance with contracts and purchase orders.
- Monitor payment deadlines and flag any possible inconsistencies.
- Support the organization and archiving of fiscal documents.
- Communicate with suppliers to clarify invoices and payments.
- Collaborate with Purchasing and Accounting to align processes.
- Assist in preparing basic reports related to payments and supplier status.
Requirements
- Previous experience in administrative or financial routines, particularly with invoice entry and verification, is desirable.
- Experience with ERP systems will be considered a differential.
- High school diploma required; preferably pursuing a degree in Business Administration, Accounting, Economics or Engineering.
- Basic knowledge of Microsoft Office (Excel, Word).
- Familiarity with ERP systems (advantage).
- Availability for a hybrid work arrangement (4x1) in São Paulo, SP.
Benefits
- Flexible working hours
- Childcare support for children with disabilities
- Variable compensation program
- Private pension
- Length-of-service bonus
- Online therapy & nutritional counseling
- Birth/newborn care package
- Corporate university
- Reimbursement for glasses and contact lenses
- Medication assistance
- Vaccination assistance
- Market-standard benefits: Gympass, meal/food allowance (VR/VA), transportation voucher (VT), Health and Dental plans, Life insurance.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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