Administrative Assistant providing essential administrative and secretarial support to management at Desjardins Group. Coordinating and organizing activities, documents, and meetings for the team.
About the role
- Administrative Assistant managing multiple executive schedules and corporate hub operations for Mercer Advisors. Highly organized, detail-oriented individual is needed for supporting a dynamic team.
Responsibilities
- Support multiple executives and senior leaders with administrative needs
- Proactively manage complex calendars, schedule meetings, and coordinate domestic travel
- Act as primary liaison between executives, employees, and clients ensuring timely, service-oriented communication
- Maintain internal systems accuracy
- Coordinate event logistics, materials distribution, and follow-up on action items
- Monitor, track, and organize data, reports, and confidential documents as needed
- Screen and prioritize incoming emails, maintaining strict confidentiality
- Execute responsibilities independently, flagging potential issues or delays in advance
- Plan, coordinate, and execute internal and external events as needed
- Uphold office procedures
- Perform other duties and special projects as assigned
Requirements
- At least 1-2 years of experience in the Administrative Assistant role
- Results-driven and solution-oriented
- Highly organized and detail-oriented
- Strong interpersonal skills with ability to interact with employees at all levels
- Excellent verbal and written communication
- Skilled at planning, prioritizing, and managing a diverse workload
- Adaptable to changing priorities in a fast-paced, deadline-driven environment
- Experience in an administrative assistant support role for the C-suite
- At least 2 years of planning and executing corporate events
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Proven discretion and confidentiality in handling sensitive information
- Ability to work independently and collaboratively across teams
- High school diploma required
Benefits
- Company Paid Basic Life & AD&D Insurance
- Company Paid Short-Term and Long-Term Disability Insurance
- Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
- Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
- Kaiser Medical plans available in California
- Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
- Two comprehensive Dental Plans
- Vision Insurance Plan
- Dependent Care Savings Account for child and dependent care.
- 14 Company Paid Holidays including a full week off at Thanksgiving.
- Generous paid time off program for vacation and sick days
- Employee Assistance Plan
- Family Medical Leave
- Paid Parental Leave (8 weeks)
- Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
- Adoption Assistance Reimbursement Program
- Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
- 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
- Pet Insurance
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