Administrative Assistant providing essential support to Construction, Design, and Development teams at Continental Properties. Focused on enhancing efficiency and collaboration within a hybrid working environment.
VA
Hybrid Administrative Associate – Wealth Management, Personal Wealth Division
Posted 2 days ago
About the role
- Admin Associate supporting Senior Leader in Wealth Management. Managing executive support and project ownership for high-impact decisions.
Responsibilities
- Serve as a trusted partner to senior leadership, proactively identifying needs, risks, and priorities
- Anticipate upcoming deliverables and prompt action (e.g., leadership meetings, skip-level interviews, planning cycles)
- Operate with sound judgment and discretion in a highly visible executive environment
- Own planning and execution for leadership meetings, offsites, and on-site meetings
- Develop agendas, coordinate inputs across teams, track follow‑ups, and ensure readiness
- Help sequence work, manage timelines, and keep initiatives moving forward
- Manage complex, executive‑level calendars and coordinate across other admins
- Independently resolve scheduling conflicts and logistics
- Prepare leaders for meetings with accurate, timely materials
- Create and refine executive‑level PowerPoint presentations
- Partner with the leader on messaging, flow, and content for leadership audiences
- Ensure materials are polished, accurate, and ready for senior consumption
- Manage expenses and administrative workflows (e.g., Concur)
- Leverage Microsoft Office at an advanced level
- Adopt new tools and AI‑enabled workflows as they are introduced across the enterprise.
Requirements
- Senior executive administrative experience in a large corporate setting.
- Strong project management ownership (agendas, timelines, coordination, follow‑through)
- Strategic mindset – able to think ahead, challenge priorities, and operate as a thought partner
- Advanced PowerPoint skills with experience creating executive and leadership presentations
- Expert calendar management in a complex, fast‑moving environment
- Proven ability to work independently, exercise judgment, and manage ambiguity
- High level of professionalism, organization, resilience, and executive presence.
Benefits
- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
- Professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Office Manager overseeing operations and visitor experiences at Agility Robotics. Involves assisting employees, managing supplies, and supporting office activities in Fremont, CA.
Administrative Assistant providing end - to - end operational support to the President & CEO at Pacific Health Group. This role requires managing multi - entity workflows and ensuring organizational excellence.
Administrative Assistant managing multiple executive schedules and corporate hub operations for Mercer Advisors. Highly organized, detail - oriented individual is needed for supporting a dynamic team.
Administrative Assistant managing invoices, client communications, and departmental support at C - PRO Services. Focused on efficiency, organization, and cross - functional collaboration.
Part - Time Administrative Assistant supporting daily operations at FYUL's production center in Sant Climent de Llobregat. Handling administrative tasks, including documentation and coordination across teams.
Administrative Assistant providing administrative support to non - executive employees at M&T Bank's Hauppauge office in a hybrid role. Responsible for general administrative tasks and office management duties.
Senior Administrative Assistant delivering high - level administrative support and managing travel arrangements for senior executives at M&T Bank in Wilmington, DE.
Responsible for coordinating operational activities for the CEO while ensuring confidential information is handled properly. Manages schedules, communications, and travel arrangements for the executive office.
Financieel Administratief Medewerker managing financial processes at Infoplaza, a growing weather organization with international client bases. Improving processes and collaborating within a finance team in Utrecht.