Administrative Assistant providing high - level secretarial and administrative support to a senior leader. Responsible for managing inquiries, event planning, and vendor contracts in a hybrid office.
HK
Onsite Administrative Assistant
Posted 6 hours ago
About the role
- Verwaltungsmitarbeiter*in handling administrative tasks at Humanistic Verband Berlin-Brandenburg. Focusing on office organization, process coordination, and insurance management.
Responsibilities
- Comprehensive office administration, including mail processing, telephone switchboard, visitor coordination, as well as organized filing, maintenance and digitization of documents
- Coordination of commercial and administrative processes, specifically preparing calculations and reports, invoice verification, and allocation to cost centers and areas of responsibility
- Purchasing and procurement: assessing requirements, obtaining and comparing quotes, placing orders, and monitoring delivery schedules and invoices
- Management of insurance and contract matters, including communication with insurers and service providers, coordination, maintenance and updating of policies and framework agreements
- Ensuring efficient office operations through structured process organization, proactive planning, and service-oriented support for all internal departments
Requirements
- Completed commercial vocational training or an equivalent qualification
- Strong commercial and analytical understanding, particularly in working with numbers, calculations, invoices and cost centers
- Experience with administrative procedures and purchasing/procurement is an advantage
- Structured, careful and independent working style with strong organizational skills
- Confident user of the Microsoft 365 environment, particularly Excel
Benefits
- Company pension scheme support and an annual special payment
- 30 days of vacation, plus time off on December 24 and 31
- Hybrid working model combining remote work and office presence, as well as flexible working hours (flextime)
- Priority for your children when allocating childcare places in our 26 Humanist daycare centers
- Regular team events and a corporate health management program, plus a discounted membership at Fitness First
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