Administrative Assistant providing high - level secretarial and administrative support to a senior leader. Responsible for managing inquiries, event planning, and vendor contracts in a hybrid office.
About the role
- Administrative Assistant supporting senior leaders in the corporate office of Vibrant Ingredients. Responsibilities include calendar management, meeting coordination, and general office support.
Responsibilities
- Provide administrative support to executives and the Senior Executive Assistant
- Assist with calendar management, meeting coordination, and scheduling logistics
- Coordinate conference rooms, meeting materials, and catering for internal meetings and events
- Help prepare presentations, reports, and spreadsheets using Microsoft Office tools
- Assist with travel arrangements including flights, hotels, and transportation
- Maintain organized filing systems and shared administrative documents
- Process expense reports and assist with administrative documentation
- Support office operations including ordering supplies and maintaining office organization
- Assist with employee events, office celebrations, and team activities
- Coordinate communication between executives and internal teams as needed
- Support special projects and company initiatives as assigned
Requirements
- 1–3 years of administrative, office support, or coordinator experience
- Associate degree in Business Administration or related field preferred
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- High attention to detail and strong problem-solving skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Professionalism and the ability to maintain confidentiality
Benefits
- Generous time off for vacations
- Paid Holidays
- 401(k) with company match
- Tuition reimbursement
- Medical/Dental/Vision
- Health & Wellness programs
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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