Administrative Assistant providing high - level secretarial and administrative support to a senior leader. Responsible for managing inquiries, event planning, and vendor contracts in a hybrid office.
About the role
- Administrative Assistant providing support company-wide at BlackHawk Industrial. Responsibilities include front desk tasks, HR assistance, and various administrative duties.
Responsibilities
- Served as the main contact for the front desk which includes answering incoming calls, mail sorting, delivery acceptance, and greeting visitors.
- Support the administrative functions of the Safety team to include, including maintaining training and incident records completing TRIR reports and OSHA-300 logs for all locations.
- Maintains reception area, supply room, conference rooms, and other common areas in orderly condition.
- Support companywide training program, assigning quarterly training and running weekly training reports.
- Serves as backup for the Recruiting Coordinator
- Support the administration functions for the ISO team, including maintaining records for audits, findings, and corrective actions.
- Communicate with department leaders as needed to do support audits.
- Administer LMS (Learning Manager Systems) Tracking in Excel on various projects
- Coordinates & assists with planning company lunches & meetings.
- Maintain safety shoe and glasses program.
- Administer Motus program.
- Answer employee questions about policy and procedures and refer to HR Manager as needed.
- Schedules interviews via Teams, in-person, and phone
- Assist the HR department with various projects.
- Manages fobs for all locations.
- Performs other duties as assigned.
Requirements
- 2-3 experience preferred.
- Strong Microsoft Office & Excel required.
- Experience using LMS (Learning Manager Systems) preferred.
- Experience multi-line phone system preferred.
- Strong customer service skills required.
- Ability to take instruction & detail oriented.
- Strong communicator
- Maintain confidentiality, open to ideas and exhibits willingness to try new things.
- Able to adapt to changes in the work environment.
Benefits
- Health Insurance BCBS of OK HDHP HSA with Employer match (must meet criteria)
- Dental and Vision Insurance
- 401K Plan and Company Match
- FSA (Full FSA, Limited FSA, and Dependent FSA)
- Company paid Long Term and Short-Term Disability
- Company paid basic Life Insurance and AD&D/ Supplemental life and AD&D/Dependent life
- Ancillary Critical Illness Insurance (Wellness Rider Included)
- Ancillary Accident Insurance (Wellness Rider Included)
- Ancillary Hospital Indemnity
- Employee Assistance Program (EAP) – Includes concierge services and travel assistance.
- Paid Time Off
- Holiday Paid Time Off
- Gym Reimbursement
- Quarterly Wellness challenge with a chance to win money or prizes
- Tuition Reimbursement – after 1 year of employment
Job title
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