Administrative Assistant providing high - level secretarial and administrative support to a senior leader. Responsible for managing inquiries, event planning, and vendor contracts in a hybrid office.
About the role
- Office Manager supporting the sales team and managing various administrative tasks at a fashion and beauty company in Hamburg, Germany.
Responsibilities
- Central team & sales support
- Support for our field sales team (Uriage): preparation of documents, reports and organizational tasks for our nationwide sales team
- CRM management: maintenance of customer records, updating master data and ensuring efficient CRM-supported processes
- Service-oriented interface: professional communication with internal and external stakeholders and structured handling of multiple concurrent requests
- Administrative responsibility & data management
- Administrative support for the entire team: billing, reporting as well as organizational and coordination tasks
- SAP administration & data maintenance: continuous maintenance and quality assurance of system and process data in SAP
- Invoice management in SAP: review, account assignment and processing of incoming invoices
- Operational logistics & process management
- Operational logistics management: coordination of deliveries, monitoring of inventory levels and collaboration with logistics partners
- Office & facility management
- Mail & document management: handling incoming and outgoing mail, structured filing and document organization
- Reception & guest services: welcoming guests, room preparation and hospitality
- Telephone & email correspondence: professional communication through central channels
- Office & supplies management: management of office and consumable supplies, ordering and inventory control
- Scheduling & meeting organization: coordination of appointments, meetings and internal events
- Facility & service provider coordination: communication with cleaning, technical services and building management
Requirements
- You are technically curious and proficient in MS Office applications, especially Excel
- Ideally you have experience with SAP and CRM systems
- You are enthusiastic about beauty and luxury products
- You enjoy face-to-face and telephone communication with various stakeholders both inside and outside the organization
- You welcome new challenges, have a strong service and customer orientation and a quick grasp of new topics
- Good analytical skills, a structured and careful working style and a hands-on mentality
- You have very good spoken and written skills in both German and English
Benefits
- Agile working environment: work in an internationally operating family-owned company where values play an important role
- Work atmosphere: open and friendly environment with a casual, first-name culture
- Corporate benefits: a monthly allowance for lunch, sports and mobility
- Employee perks: attractive employee discounts across our product portfolio
- Events: exceptional company events — because shared moments matter to us
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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