Administrative Assistant providing high - level secretarial and administrative support to a senior leader. Responsible for managing inquiries, event planning, and vendor contracts in a hybrid office.
About the role
- Facilities Manager overseeing office operations and maintenance for an international broker in Larnaca, Cyprus. Ensuring technical functionality and vendor management for day-to-day operations.
Responsibilities
- Oversee the day-to-day technical and operational functionality of HFM offices, ensuring all systems (electrical, mechanical, HVAC, plumbing, safety systems) are properly maintained and operational.
- Perform hands-on basic maintenance tasks where required and supervise external contractors for more complex works.
- Assist leadership in scouting, assessing, and setting up new office spaces from a facilities, infrastructure, and compliance standpoint.
- Manage relationships with landlords, maintenance providers, cleaning services, security services, and utility providers.
- Coordinate preventive maintenance schedules and ensure timely resolution of technical faults or breakdowns.
- Monitor and manage the office facilities budget, including procurement of technical equipment, furniture, and operational supplies.
- Ensure all locations comply with Cyprus Health & Safety regulations and that safety protocols are implemented in line with directives from the Group Health & Safety Officer.
- Oversee building access systems, emergency equipment, fire safety infrastructure, and workplace risk mitigation measures.
- Support technical logistics for internal events, office expansions, and workspace reconfigurations.
- Manage incoming/outgoing deliveries related to facilities and technical equipment and maintain accurate facilities records.
Requirements
- 5+ years of experience in Office Management, Facilities Management, Maintenance, or Engineering-related roles.
- Proven hands-on experience in building maintenance, technical troubleshooting, or engineering support.
- Must be based in (or willing to commute daily to) Larnaca.
- Fluency in English and Greek is essential for coordination with vendors and internal teams.
- Valid driver’s license and own transport (to travel between local sites).
- Strong negotiation skills and experience managing external contractors.
- Proficiency in Google Workspace.
- A proactive, solution-oriented mindset with the ability to independently identify and resolve technical issues.
- Strong organisational and time management skills with attention to detail.
Benefits
- 22 days of Annual Leave (reaching up to 30 days per year based on years’ service)
- Comprehensive Health & Life Insurance (from day one!)
- Friday afternoons off in Summer (July & August)
- Birthday Leave
- Gym Membership (Larnaca)
- Referral Bonus
- Paid Time Off for Training & Education
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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