TRIO Office Manager role at University of Arkansas Community College at Batesville. Focused on administrative support, office management, and clerical functions for the TRIO program.
About the role
- Administrative Coordinator at Hood Container Corporation providing essential administrative support to Plant Manufacturing operations. Ensuring smooth communication, documentation, and a professional front office environment.
Responsibilities
- Serve as the first point of contact at the main entrance by greeting and assisting visitors, employees, vendors, drivers, and contractors in a professional manner.
- Maintain a clean, organized, and professional front office environment, including printing and copier areas.
- Ensure visitor logs, receiving documents, and delivery paperwork are completed, signed, and routed correctly.
- Provide internal and external communication support by responding to inquiries, requests, and messages professionally and timely.
- Maintain organized filing systems and documentation control (physical and electronic) for plant administrative records.
- Create and manage administrative spreadsheets, tracking logs, and reporting tools as needed.
- Prepare supporting documentation for audits, internal records, and operational needs.
- Support plant documentation needs such as printing materials, labeling, laminating, scanning, and general document preparation.
- Coordinate meetings by scheduling, communicating with participants, and supporting conference room logistics (setup, supplies, agendas).
- Support leadership meetings and team meetings by assisting with tracking action items, follow-ups, and timelines when requested.
- Coordinate logistics for plant meetings and events, including ordering food/catering and supporting communication with attendees.
- Assist with employee engagement activities and plant events through planning, communication, and execution support.
- Support Continuous Improvement (CI) efforts and special projects through coordination, organization, documentation, and administrative follow-through.
- Provide administrative support across multiple departments as needed to ensure continuity of plant operations.
Requirements
- High school diploma or equivalent required; Associate degree or 2+ years of equivalent administrative experience.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Strong customer service and interpersonal skills with the ability to communicate professionally with employees, visitors, vendors, and leadership.
- Must be approachable, adaptable, and able to handle sensitive situations with tact, discretion, and confidentiality.
- Excellent written and verbal communication skills.
- High-level computer skills required, including strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and the ability to learn new systems quickly.
- Experience working with spreadsheets, reports, document control, data entry, file management, and email communication required.
- Comfortable using office equipment (printers, copiers, scanners) and supporting documentation needs.
- Bilingual English/Spanish preferred.
- Ability to stay composed under pressure, maintain attention to detail, and maintain a positive attitude while supporting changing priorities.
Benefits
- Competitive pay & benefits: $21.00 per hour plus full benefits
- Continuous learning: We invest in training and development to help you grow your skills and advance your career.
- Caring & Empowering Company Culture: A supportive and collaborative team dedicated to helping you “unbox your potential,” make a difference, and make customers happy.
- Growing Company in a Sustainable Industry: Consider a future in Corrugated Packaging.
- Commitment to customer happiness, employee well-being, environmental stewardship, and operational excellence.
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