Administrative Assistant supporting the execution of operations in Facilities Services for LOTS Group. Ensuring organizational functionality and corporate service continuity in São Paulo, Brasil.
MH
Onsite Administrative Assistant, Level 3
Posted yesterday
About the role
- Administrative Assistant supporting the stand-up of a B-21 bomber unit at HII Mission Technologies. Performing front office administrative functions in a collaborative environment.
Responsibilities
- Perform normal office functions such as: Set up and maintenance of files.
- Screening phone calls and making proper referrals.
- Arranging meetings and conferences.
- Receiving, referring, or answering mail.
- Review draft and finished documents for appropriate grammatical usage.
- Answers questions relating to office operations and established policies and procedures.
- Gather, compile, and report on information relevant to supervisors assignment.
- Document key points, decisions, & lessons learned from all meetings.
- Manage contractor access program.
- Build wing bed-down calendar.
- Manage temporary duties (TDYs), schedules, conferences, and telecoms.
- Requires access to "my suite of applications". Examples include but are not limited to: My eval, My decs, My report, My fitness, My biz, AMS, MilPDS, BLSDM, DTS, and Leave Web.
- Coordinates with installation protocol office on any visit requests coming to the PIO.
Requirements
- High School Diploma or equivalent and 4 years additional education and/or related experience.
- Minimum of four (4) years of U.S. Air Force administrative support experience.
- Proficiency with Defense Travel System and Joint Travel Regulations.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom in a Windows environment.
- Flexibility to track, prioritize, and execute multiple simultaneous responsibilities in various parts of the organization.
- Outstanding organizational skills, attention to detail, and superb interpersonal, communication, and teamwork skills.
- Ability to exercise confidentiality and discretion.
- Must be a U.S. Citizen.
- Must be able to obtain a security clearance.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Wellness resources
- Employee assistance programs
- Savings Plan Options (401(k))
- Financial planning tools
- Life insurance
- Employee discounts
- Paid holidays
- Paid time off
- Tuition reimbursement
- Early childhood and post-secondary education scholarships
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