Hybrid Account Executive

at Highfield Communication Consultancy

• Job title: Account Executive
• Job type: Full Time
• Experience level: Junior
• Salary: £27,500 - £32,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Oxford, United Kingdom

About the role

• Account handler managing project logistics and communication with external stakeholders in medical communications. Involves participation in client calls, administration tasks, and schedule management.

Responsibilities

• Participate in regular client teleconferences to review project status and develop accurate and timely meeting/call summaries
• Deliver logistics and administration tasks for allocated projects. Examples include but are not limited to publication submissions; venue/AV arrangements; and onsite preparation including onsite logistics and travel, faculty contracts, meeting materials, and equipment organisation
• Develop and maintain schedules for projects
• Organise client and internal project team meetings, project status reports, schedules and client agendas with support from account managers/account directors
• Comply to all standard operating procedures (SOPs) relevant to AEs
• Populate and share status reports without being prompted
• Communicate regularly with external stakeholders in a professional manner
• Track costs on projects flagging concerns to account leads, supporting budget development where required and complying with finance SOPs
• Set up the required file structures and job numbers for all projects
• Meet deadlines internally and externally
• Assist in new business opportunities and research when needed
• Be available for domestic and international travel when onsite support is required
• Have a basic scientific understanding of the clients’ products with which you are involved
• Know and understand relevant codes of practice
• Communicate effectively with team members across the company in all departments and project teams
• Demonstrate effective collaboration within your teams
• Build effective relationships with team members
• Know the client’s business and objectives
• Contribute to future ideas and considerations for clients
• Driven and proactive when undertaking activities
• Solutions-orientated to new challenges
• Seek to learn and develop your role working with your line manager on your objectives
• Flexible and adaptable in your approach, prioritising work appropriately and seeking help where needed

Requirements

• Ideally educated to graduate level with a Bachelor’s degree (BSc)
• At least 1 years’ experience within a medical communications environment, or bring strong project management experience from another industry
• Organised with good time-management skills
• Excellent attention to detail
• Proactive and enthusiastic
• Competent in MS Office including Excel, PowerPoint and Word
• Excellent written and spoken communication skills