Hybrid People Assistant

at Green Street

• Job title: People Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sofia, Bulgaria

About the role

• People Assistant managing HR tasks and employee benefit programs for Green Street's Bulgaria office. Collaborating with teams while ensuring compliance and effective employee lifecycle management.

Responsibilities

• Administer employee benefits and insurance programs such as private medical insurance, multisport cards, meal vouchers, life insurance etc.
• Maintain various internal & external benefits platforms and process enrollments, terminations and other applicable changes when necessary
• Coordination with external vendors and brokers to troubleshoot benefits queries
• Provide support with administrative benefits tasks such invoice reconciliation, discrepancy resolution and invoice approvals
• Partner with People Operations Manager on annual insurance renewal & re-enrollment process
• Collaborate with the global payroll team to support payroll processing including collecting new hire and termination data as well as providing updated pay and deduction changes
• Initiate vendor approval process in accordance with company procedures
• Drafting employment contracts and addendums and all other necessary documentation related to the hiring and termination of employees
• Organize and maintain accurate employee records, including physical and electronic file systems
• Support local People & Culture Manager throughout the leave of absence process including providing guidance on leave entitlements and ensuring compliance with company policies and local legislation
• Act as a point of contact for various employee questions such as benefits, leaves of absence, performance reviews, time off requests etc.

Requirements

• 2-3 years’ experience as a HR generalist or HR Specialist
• Excellent familiarity with Bulgarian Labor law
• Knowledge of HR systems and tools
• Excellent Microsoft Excel skills (vlookups, pivot tables etc.)
• Strong interpersonal and communication skills (both verbal and written) in team environments, with flexibility in communication styles and preferences
• Demonstrated ability to handle confidential information with discretion
• Excellent organizational skills and attention to detail
• Fluent English & Bulgarian
• Demonstrated ability to collaborate and solve complex issues, with openness to seeking input and support when needed
• Ability to stay organized while juggling conflicting priorities in a fast-paced environment
• General experience with system implementations is a plus.

Benefits

• Additional health & life insurance
• food voucher
• Multisport card