Event Coordinator managing impactful events at Seminaris Hotel Lüneburg. In charge of operational excellence in Convention Sales and event planning.
About the role
- Event Planner executing and managing diverse corporate events for HighLevel. Collaborating with stakeholders and ensuring seamless execution for all event logistics in Dallas.
Responsibilities
- Lead and execute diverse events (conferences, seminars, workshops, corporate events, HighLevel sponsored events) both on-site and remotely.
- Travel is required (20–30%), including occasional weekend availability for corporate events.
- Collaborate with stakeholders to define event objectives and desired outcomes.
- Develop comprehensive event plans, including timelines, budgets, and task lists.
- Manage event logistics: overseeing supply packing/shipping from Dallas office, coordinating catering, AV, and transportation.
- Identify, negotiate with, and manage vendors, venues, and service providers.
- Delegate tasks and provide real-time problem-solving.
- Assist with event setup and dismantling, which includes lifting up to 50 lbs and prolonged standing.
- Work with internal teams (marketing, communications, operations) for seamless execution.
- Conduct post-event evaluations, analyze data, and compile reports for improvement.
- Maintain flexibility to work in the Dallas office a few days a week, varying with the event schedule.
- Bring a collaborative, proactive, and professional attitude, representing HighLevel at in-person events..
Requirements
- Must be available to work and attend in-person or virtual meetings during regular business hours (Monday through Friday, 9:00 am - 5:00 pm CST) Work availability, hours, and days will change when attending events.
- Bachelor's degree in Event Management, Marketing, or related field preferred.
- At least 2-4 years of experience as an event planner, Marketing, event planning, customer relations or related field.
- Experience with virtual and hybrid event platforms.
- Proficiency in event management software and Microsoft Office Suite.
- Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
- Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
- Proven ability to work independently when needed.
- Demonstrated approach to problem-solving and conflict management.
- Must be proactive, accountable, eager to learn, and ready for challenges.
- Excellent verbal and written communication skills.
- Ability to lift and move event supplies and equipment as needed.
Benefits
- Equal Employment Opportunity
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Event Manager overseeing detailed planning and execution of events at Seminaris's innovative hotel. Focused on operational excellence, client communication, and continuous improvement in event management processes.
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