Hybrid Event Planner I – Sponsored Events

at HighLevel

• Job title: Event Planner I – Sponsored Events
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Dallas, United States

About the role

• Event Planner executing and managing diverse corporate events for HighLevel. Collaborating with stakeholders and ensuring seamless execution for all event logistics in Dallas.

Responsibilities

• Lead and execute diverse events (conferences, seminars, workshops, corporate events, HighLevel sponsored events) both on-site and remotely.
• Travel is required (20–30%), including occasional weekend availability for corporate events.
• Collaborate with stakeholders to define event objectives and desired outcomes.
• Develop comprehensive event plans, including timelines, budgets, and task lists.
• Manage event logistics: overseeing supply packing/shipping from Dallas office, coordinating catering, AV, and transportation.
• Identify, negotiate with, and manage vendors, venues, and service providers.
• Delegate tasks and provide real-time problem-solving.
• Assist with event setup and dismantling, which includes lifting up to 50 lbs and prolonged standing.
• Work with internal teams (marketing, communications, operations) for seamless execution.
• Conduct post-event evaluations, analyze data, and compile reports for improvement.
• Maintain flexibility to work in the Dallas office a few days a week, varying with the event schedule.
• Bring a collaborative, proactive, and professional attitude, representing HighLevel at in-person events..

Requirements

• Must be available to work and attend in-person or virtual meetings during regular business hours (Monday through Friday, 9:00 am - 5:00 pm CST) Work availability, hours, and days will change when attending events.
• Bachelor's degree in Event Management, Marketing, or related field preferred.
• At least 2-4 years of experience as an event planner, Marketing, event planning, customer relations or related field.
• Experience with virtual and hybrid event platforms.
• Proficiency in event management software and Microsoft Office Suite.
• Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
• Proven ability to work independently when needed.
• Demonstrated approach to problem-solving and conflict management.
• Must be proactive, accountable, eager to learn, and ready for challenges.
• Excellent verbal and written communication skills.
• Ability to lift and move event supplies and equipment as needed.

Benefits

• Equal Employment Opportunity