Hybrid Event Planner I – Hosted Events

at HighLevel

• Job title: Event Planner I – Hosted Events
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Dallas, United States

About the role

• Event Planner coordinating seamless execution of events for HighLevel marketing agency. Leading logistics, vendor management, and collaboration with stakeholders for memorable experiences.

Responsibilities

• Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Hangouts (local meetups).
• Travel onsite to various venues (approximately 50–60% travel for corporate events) including occasional weekend availability as needed.
• Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes.
• Develop detailed event plans, including timelines, budgets, and task lists.
• Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation.
• Identify, negotiate with, and manage relationships with vendors, venues, and service providers.
• Delegate tasks and responsibilities to team members as needed, maintaining clear communication and providing real-time problem-solving.
• Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs and prolonged periods of standing.
• Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
• Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar.
• Bring a collaborative mindset and a proactive, can-do attitude to every interaction. This role requires representing HighLevel with professionalism and enthusiasm at in-person events.

Requirements

• Bachelor's degree in Event Management, Marketing, or related field preferred.
• At least 2-5 years of experience as an event planner, Marketing, event planning, customer relations or related field.
• Experience with virtual and hybrid event platforms.
• Proficiency in event management software and Microsoft Office Suite.
• Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
• Proven ability to work independently when needed.
• Demonstrated approach to problem-solving and conflict management.
• Must be proactive, accountable, eager to learn, and ready for challenges.
• Excellent verbal and written communication skills.
• Ability to lift and move event supplies and equipment as needed.

Benefits

• Equal Employment Opportunity