Event Coordinator managing impactful events at Seminaris Hotel Lüneburg. In charge of operational excellence in Convention Sales and event planning.
About the role
- Event Planner coordinating seamless execution of events for HighLevel marketing agency. Leading logistics, vendor management, and collaboration with stakeholders for memorable experiences.
Responsibilities
- Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Hangouts (local meetups).
- Travel onsite to various venues (approximately 50–60% travel for corporate events) including occasional weekend availability as needed.
- Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes.
- Develop detailed event plans, including timelines, budgets, and task lists.
- Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation.
- Identify, negotiate with, and manage relationships with vendors, venues, and service providers.
- Delegate tasks and responsibilities to team members as needed, maintaining clear communication and providing real-time problem-solving.
- Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs and prolonged periods of standing.
- Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
- Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar.
- Bring a collaborative mindset and a proactive, can-do attitude to every interaction. This role requires representing HighLevel with professionalism and enthusiasm at in-person events.
Requirements
- Bachelor's degree in Event Management, Marketing, or related field preferred.
- At least 2-5 years of experience as an event planner, Marketing, event planning, customer relations or related field.
- Experience with virtual and hybrid event platforms.
- Proficiency in event management software and Microsoft Office Suite.
- Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
- Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
- Proven ability to work independently when needed.
- Demonstrated approach to problem-solving and conflict management.
- Must be proactive, accountable, eager to learn, and ready for challenges.
- Excellent verbal and written communication skills.
- Ability to lift and move event supplies and equipment as needed.
Benefits
- Equal Employment Opportunity
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Event Manager overseeing detailed planning and execution of events at Seminaris's innovative hotel. Focused on operational excellence, client communication, and continuous improvement in event management processes.
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