Administrative Specialist handling management and administrative tasks in a professional office environment. Requires Top Secret Clearance and extensive administrative experience.
About the role
- Legal Administrative Assistant supporting the Legal team at Everflow Technologies. Preparing legal documents and managing calendars while providing flexible cross-functional support.
Responsibilities
- Support Sales, Ops, and Legal
- Provide flexible support; fill in for absent staff, cover different departments as assigned and assist with ad-hoc projects
- Handle confidential documents and correspondence as needed
- Manage calendars, schedule appointments, coordinate with internal teams, and confirm meetings with 3rd parties and colleagues
- Schedule conference rooms for internal and external meetings; coordinate supporting technology
- Provide ad hoc administrative and project support to the Sales, Finance, Human Resources, and Legal teams
- Draft, proofread, and format legal documents such as pleadings, motions, and correspondence
- Filing/saving/documenting signed contracts and corporate documents
- Coordinate with insurance broker on renewing policies, obtaining COIs upon request
- Create, maintain, and organize electronic and hard copy client files
Requirements
- At least 2+ years of legal support experience (corporate & contracts)
- Competency in Google Suite
- Experience working with and supporting remote teams
- Be comfortable working and communicating with professionals at all levels
- Ability to exercise initiative
- Ability to multi-task and prioritize
- Strong communication skills and a demonstrated ability to write effectively.
Benefits
- Employer Covered Medical, Dental and Vision Insurance
- Unlimited PTO and paid holidays
- 401(k) (No matching at this time)
- Paid parental leave for putting your family first
- Startup-like environment, without the constant rush to raise the next round of funding
- A very collaborative team and culture
- Education, gym, and equipment stipend
- Travel opportunities to relevant conferences
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