Hybrid Administration Specialist – CRM Facility

at EIT RawMaterials

• Job title: Administration Specialist – CRM Facility
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Europe

About the role

• Administration Specialist providing high-quality support to the CRM Facility and ERMA. Ensuring smooth liaison with the European Commission and efficient stakeholder engagement.

Responsibilities

• Provide high‑quality administrative, coordination, and documentation support to the Critical Raw Materials Facility (CRMF) and European Raw Materials Alliance (ERMA)
• Ensure smooth liaison with the European Commission and stakeholders
• Accurate maintenance of stakeholder and investment records
• Timely committee reporting and well-executed communication and dissemination activities.
• Provide end‑to‑end admin support across international partnerships and investment cases
• Support CRMF and ERMA in implementing relevant policies, programmes and activities
• Develop, maintain, and update stakeholder contact details and relationship notes
• Maintain up‑to‑date records on investment evaluations and pipeline status; file and control documentation
• Prepare high‑quality packs and documents for CRMF and ERMA Steering Committees
• Triage and respond to general inbox and other queries

Requirements

• Proven administrative coordination + 3 years' experience in an EU, international, public sector, or mission-driven environment supporting multi-stakeholder programmes/committees.
• Demonstrated experience preparing board/committee materials and taking ownership of document versioning, approvals and filing controls.
• Familiarity with EU institutional stakeholders and formal correspondence/meeting protocols (e.g., EC interactions, steering groups).
• Solid understanding of data protection and ethical conduct in handling sensitive information; practical experience applying GDPR-aligned practices.
• Bachelor's degree (or equivalent experience) in administration, international relations, business, or related field.
• Professional fluency in English; strong drafting/editing skills.
• Excellent written communication and document production (briefings, minutes, packs).
• Meticulous attention to detail; strong organisational and time-management skills.
• Stakeholder service orientation with confident, diplomatic liaison skills.
• Event/logistics coordination for site visits and business missions (travel, agendas, invites, briefing notes).

Benefits

• Professional development opportunities
• Flexible working arrangements
• Remote work possibilities