Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Executive Assistant providing high-level support to a C-level executive at EIT Oxford. Enabling strategic focus by managing workflows and streamlining processes.
Responsibilities
- Provide high-level, dedicated support to one C-level executive, ensuring they remain focused on high-impact priorities and that key decisions translate into effective action across the organisation.
- Operate as an extension of your executive, managing complex workflows, protecting their time, coordinating stakeholders, and enabling a clear, consistent operating rhythm.
- Require exceptional judgement, confidentiality, and the ability to anticipate needs before they surface.
- Partner closely with the executive and their teams to streamline processes, reduce friction, and ensure strategic priorities move forward with pace and clarity.
- Be a consistent source of structure, calm, and momentum behind the scenes, bringing a proactive, solutions-driven mindset to everything you do.
- Work with a high degree of autonomy, enabling strategic focus by transforming complexity into clear, actionable execution.
Requirements
- Strategic Enablement
- Manage and protect your executive’s priorities through precise scheduling, forward planning, and strategic triage.
- Track decisions and drive follow-through across teams to ensure commitments progress efficiently.
- Prepare briefings, agendas, and materials that support high-quality discussions and effective decision-making.
- Maintain continuity around leadership priorities, ensuring alignment even in ambiguous or fast-changing contexts.
- Support internal communication and strategic alignment across teams and functions.
- Operational Excellence
- Coordinate complex calendars, high-stakes meetings, and multi-layered logistics with speed and precision.
- Manage external board committees, memberships and travel for your executive.
- Streamline workflows and documentation to reduce operational friction and create consistency.
- Ensure leadership decisions reliably convert into clear, trackable outcomes.
- Help foster a culture of clarity, efficiency, and operational simplicity across the executive’s portfolio.
- Trusted Partnership
- Act as a strategic gatekeeper, protecting time, attention, and context for your executive.
- Build trusted relationships across the institute serving as a credible representative and extension of leadership.
- Demonstrate calm, resilience, and strong judgement in high-pressure or ambiguous environments.
- Uphold and reinforce our organisational culture of professionalism, trust, collaboration, and discretion.
- Provide a steady source of clarity and reliability, ensuring momentum even during competing demands.
- **Essential Knowledge, Skills and Experience: **
- Executive Support:
- Proven experience providing high-quality support to senior leaders in fast-paced environments. Skilled at managing sensitive information, workflows, and complex schedules with professionalism and discretion.
- Task Prioritisation and Time Management: **Exceptional organisational skills with the ability to manage competing priorities, anticipate needs, and ensure timely follow-through.
- Project Coordination: **Able to shepherd multiple initiatives in parallel, bringing structure, timelines, accountability, and clarity across cross-functional teams.
- Communication and Relationship Management: **High emotional intelligence with the ability to build trusted relationships and navigate senior stakeholders with ease.
- Operational Excellence: **Obsessed with detail, execution, and creating calm out of complexity; able to design and uphold efficient systems and documentation practices.
Benefits
- **We offer the following salary and benefits:**
- Enhanced holiday pay
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services
- Perk Box
- Electric Car Scheme
- -
- **Why work for EIT:**
- At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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