Billing Specialist managing project invoicing for STV in hybrid role. Engaging in portfolio - based billing and ensuring compliance with contract terms across multiple locations.
About the role
- Senior Billing Coordinator supporting billing activities for Partners and Fee Earners in the UK legal sector. Managing invoicing processes, client communications, and team coordination for efficiency.
Responsibilities
- Support Partners and Fee Earners with delivery of billing activities.
- Engage with Fee Earners at every level to ensure invoices are raised and issues are speedily resolved.
- Manage all quality control aspects of the end-to-end billing process.
- Draft and facilitate approval of invoices and submit to clients/ Partners.
- Manage complex bill reconciliations and calculations (including supplier bills, splitting bills, discounts, disbursement allocation).
- Manage advance bills end-to-end procedure and ensure smooth client to office transfers.
- Coordinate with the GSC team or other DLA Piper offices for e-bills, multi-payer matters and ad-hoc activities.
- Collaborate with Legal Administration teams to provide cohesive support to Partners and their clients; ad-hoc tasks, client reporting, etc.
- Facilitate WIP review, draft bill aging and draft bill review sessions with Partners.
- Facilitate and process WIP write offs where irrecoverable as agreed with the Partner.
- Produce ad-hoc reports and analysis on specific clients to identify lock up issues and to provide Partners with sufficient information.
Requirements
- 2+ years of accounting or billing experience, preferably in a professional services or legal environment
- Good knowledge of local VAT standards and guidelines preferred (Training will be provided)
- Previous experience in coordinating and managing team members will be an advantage
- Analytical mindset and experience in running billing reports, analysing data, and taking appropriate actions.
- Strong diligence and accuracy in handling client data, calculations, and invoice amendments.
- Demonstrate commitment to firm guidelines when faced with internal or external pressures.
- Excellent communication skills to collaborate effectively with multiple DLA Piper stakeholders.
- Problem-solving abilities and experience in addressing billing and VAT queries promptly and effectively.
- Initiative-taking mindset and experience in seeking opportunities for process improvements and applying them to enhance efficiency.
- Adaptability to changes in processes, systems, and work requirements, with prior experience in adapting to such changes.
- Ability to prioritise tasks, meet deadlines, and manage multiple responsibilities.
- Knowledge of financial systems and software used for billing and invoicing is a plus, such as SAP S/4HANA, Concur, Service Now, E-Billing platforms and MS Office.
Benefits
- None specified
Job title
Job type
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