Billing Specialist Sr maintaining billing systems and resolving discrepancies while ensuring compliance with internal and external requirements in a virtual environment.
About the role
- Billing Specialist managing project invoicing for STV in hybrid role. Engaging in portfolio-based billing and ensuring compliance with contract terms across multiple locations.
Responsibilities
- Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
- Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
- Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
- With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
- Routes invoices to the Project Analyst and PM for approval before finalizing invoice
- Maintains document control of working invoice files and final invoices as well as approvals
- Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
- Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
- Develops solutions to billing issues and works with systems design to implement new features
- May submit invoices to clients or client portals as requested
- Supports invoicing of retention balances at direction of Project Analyst or PM
- Supports the reconciliation of annual or end of project overhead audits as required
- Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice
Requirements
- HS/GED Diploma required
- Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
- A minimum of 5+ years of related experience
- Strong planning, organizational and communication skills
- Strong proficiency in Microsoft Excel required
- Experience in the A/E/C industry preferred
Benefits
- Health insurance, including an option with a Health Savings Account
- Dental insurance
- Vision insurance
- Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
- Disability insurance
- Life Insurance and Accidental Death & Dismemberment
- 401(k) Plan
- Retirement Counseling
- Employee Assistance Program
- Paid Time Off (starting at 16 days)
- Paid Holidays (9 days)
- Back-Up Dependent Care (up to 10 days per year)
- Parental Leave (up to 80 hours)
- Continuing Education Program
- Professional Licensure and Society Memberships
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