Front Office Manager overseeing reception and administrative tasks at Design Offices. Leading a team to ensure excellent customer service and managing operational functions.
About the role
- Administrative Assistant facilitating process-based tasks in legal firm while supporting fee-earners and Practice Support Executives. Engaging in diverse administrative duties within a collaborative team setting.
Responsibilities
- Provide support to Practice Support Executives to deliver high-quality service focusing on process-based tasks/activities
- Routine Organisation and Planning
- BD and Client Relationship Administration
- Financial Administration
- Matter Opening Administration
- General Administration
- Scheduling routine diary arrangements
- Booking meeting rooms and arranging video conference calls
- Arrangement of routine travel arrangements
- Obtaining and arranging foreign currency
- Set up and maintain paper and electronic filing systems
- Routine Email filing with supervision from the PSE
- Interface with other business services teams and ownership of resolving any routine business operations problems
- Supporting internal processes to ensure CRM databases up to date
- Assisting with billing process
- Supporting fee-earners with closing InTapp entries
- Supporting completion of NBI forms
- Arranging routine conflicts and AML checks
- Ensuring all parties lists and contact lists are prepared and kept up to date
Requirements
- Ability to follow process workflow maps
- Versatile and resourceful work style
- Composed and effective in high-stress scenarios
- Good organisation, communication and administrative skills
- Good eye for detail
- Well-developed time management skills
- Willingness and motivation to work with and support teams and practice group.
Benefits
- Flexible working hours
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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