Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant at Croud, a digital marketing agency, managing logistics for the Executive team. Responsibilities include scheduling, travel coordination, and administrative support in a hybrid model.
Responsibilities
- Diary & Calendar Management: Oversee complex, proactive scheduling for internal and external meetings, coordinating across multiple time zones
- Travel Coordination: Arrange international travel, including visas, flights, accommodation, and transport logistics
- Inbox Management: Provide occasional management of emails, prioritising and responding to urgent matters on behalf of executives
- Expense Management: Submit and reconcile expenses and corporate credit card transactions
- Meeting Support: Attend key meetings, record minutes, and ensure timely follow-up on action items
- Event Planning: Coordinate internal and external events, including dinners, speaking engagements, and client-facing activities
- Cross-Departmental Communication: Collaborate with the Chief of Staff to ensure document distribution before meetings and smooth communication between departments
- Ad-Hoc Administrative Support: Provide administrative assistance to other teams as needed, ensuring smooth operations
Requirements
- Proven experience supporting multiple senior leaders in a high-pressure environment, ideally in the advertising agency sector
- Exceptional ability to organise, prioritise, and manage multiple tasks effectively in a fast-paced environment
- Strong analytical skills with the ability to proactively resolve issues
- Excellent attention to detail with the ability to manage competing priorities without sacrificing quality
- Outstanding written and verbal communication skills, with the ability to establish rapport and communicate confidently with executives and stakeholders
- Demonstrated ability to handle sensitive information with discretion and professionalism.
Benefits
- Sabbatical: Paid sabbatical at 7 years with an option to take it unpaid at 5 years
- 25 days holiday a year
- Discretionary annual performance based incentive
- Sale commission
- Recruitment referrals bonus
- Health & Wellbeing contribution
- 2 Recharge Days each holiday year
- Ride to Work scheme
- Railcard Season Ticket loan
- Home office chair and home office screen
- Free fruit, breakfast cereals, snacks and tea & coffee in the office
- Enhanced Primary and Secondary family leave as well as extended Parental Leave and Shared Family Leave
- Life insurance and income protection
- Medical Cash Plan
- Pension
- Curated 3rd party learning platform as well as access to Croud Campus (our bespoke learning and development platform)
- IPA Membership
- Peer to peer recognition scheme 'bonusly'
- Team off-sites/regular socials
- Year-round holiday parties
- Flexible working options
- Standard hours are from 9.00am to 5.30pm, there’s flexibility if agreed in advance with your line managers (it may also be necessary on occasions to work outside of these hours).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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