Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
About the role
- Providing high-level executive support to Connexus Credit Union's executives in a remote-first work environment. Managing schedules, communications, and various administrative tasks with precision.
Responsibilities
- Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment.
- Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary.
- Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly.
- Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability.
- Serve as liaison between each Executive and other departments within the organization.
- Prioritize and autonomously manage multiple projects simultaneously.
- Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests.
- Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc.
- Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently.
- Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings.
- Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage.
- Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas.
- Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested.
Requirements
- Associate’s degree or commensurate experience is Required.
- 5+ years of experience as an Executive Assistant is Required.
- Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required.
- Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required.
- Experience supporting committees and boards, including meeting preparation and minute-taking is Required.
- Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required.
Benefits
- 25 days of paid time off and 10 paid holidays
- 16 hours of paid Volunteer Time Off
- 401K Retirement with up to 6% employer match
- Excellent Health, Dental, Vision insurance, including multiple plan options
- Health Savings Account with generous employer contributions
- Employer paid Life insurance, Short-Term and Long-Term Disability
- Tuition Reimbursement from $4,000 - $7,000 per calendar year
- Robust Learning and Development program that includes an annual professional development stipend
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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