Hybrid Executive Assistant

at Connexus Credit Union

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Wausau, United States

About the role

• Providing high-level executive support to Connexus Credit Union's executives in a remote-first work environment. Managing schedules, communications, and various administrative tasks with precision.

Responsibilities

• Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment.
• Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary.
• Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly.
• Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability.
• Serve as liaison between each Executive and other departments within the organization.
• Prioritize and autonomously manage multiple projects simultaneously.
• Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests.
• Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc.
• Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently.
• Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings.
• Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage.
• Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas.
• Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested.

Requirements

• Associate’s degree or commensurate experience is Required.
• 5+ years of experience as an Executive Assistant is Required.
• Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required.
• Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required.
• Experience supporting committees and boards, including meeting preparation and minute-taking is Required.
• Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required.

Benefits

• 25 days of paid time off and 10 paid holidays
• 16 hours of paid Volunteer Time Off
• 401K Retirement with up to 6% employer match
• Excellent Health, Dental, Vision insurance, including multiple plan options
• Health Savings Account with generous employer contributions
• Employer paid Life insurance, Short-Term and Long-Term Disability
• Tuition Reimbursement from $4,000 - $7,000 per calendar year
• Robust Learning and Development program that includes an annual professional development stipend