Hybrid Event Coordinator

at Compass Education

• Job title: Event Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Hawthorn, Australia

About the role

• Event Coordinator managing logistics and partnerships for Compass-hosted events. Collaborating across teams to ensure successful execution of educational events and marketing campaigns.

Responsibilities

• Maintain a calendar of industry events and support the team in identifying relevant exhibition and sponsorship opportunities.
• Coordinate Compass' participation in third-party events, including exhibitor portal submissions and coordinating with contractors to ensure deadlines are met.
• Maintain project management tools and create clear event briefs and run sheets to support on-site teams at external industry gatherings.
• Coordinate the logistics for Compass-hosted events, including venue sourcing, catering, audiovisual needs, invitations, and registrations.
• Liaise with speakers, presenters, and vendors to ensure a flawless event execution.
• Deliver marketing commitments linked to our partnership and conference agreements.
• Support event promotion and follow-up campaigns to maximise engagement.
• Collaborate with Sales to ensure that event information is accurately recorded and promptly updated in Monday.com.
• Track event metrics including registrations, attendance and pipeline, ensuring that post-event reports are completed within the designated timelines.
• Ensure event leads are uploaded into the CRM promptly to support lead tracking and ROI reporting.
• Maintain and organise marketing assets and materials in Google Drive and Zoho WorkDrive.
• Keep an updated inventory of merchandise and promotional materials, ensuring they are fresh and relevant for upcoming events.
• Coordinate with suppliers in Australia and internationally for event merchandise and promotional materials.
• Arrange distribution of collateral and merchandise to our interstate offices and events.
• Support CRM list management while ensuring ongoing data hygiene.
• Maintain marketing project trackers and assist in monitoring event and campaign expenditures.
• Collaborate with the global marketing crew on collaborative projects.
• Create simple campaign assets (like social media graphics and email headers) using Canva as needed.
• Act as the primary liaison for internal marketing inquiries, effectively triaging as needed.

Requirements

• 2+ years’ experience in marketing, events or a related field, ideally within the education or technology sector.
• Strong technical confidence, with experience using tools such as Monday.com, Canva and CRM platforms (preferably HubSpot or Zoho), along with email marketing programs and a willingness to use AI tools.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across teams and stakeholders.
• Strong organisational and multitasking capability, managing multiple projects, deadlines and event logistics simultaneously.
• A proactive and structured approach to work, with the ability to anticipate needs and keep projects moving.
• High attention to detail and a commitment to delivering consistently high-quality work.
• A positive, collaborative mindset and the ability to thrive in a small, fast-paced team environment.
• Strong initiative and ownership, with the confidence to plan ahead and solve problems as they arise.

Benefits

• A hybrid working environment, with teams spending three days a week in person at our office hubs.
• Learning and development opportunities, including a dedicated PD budget.
• 24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat support.
• A parental leave program for both primary and secondary carers.
• A supportive, inclusive culture where your voice is valued and heard.
• The chance to grow alongside a fast-moving, ambitious organisation.