Catering Coordinator assisting in the coordination of special events for Forty Acres Catering at UT Austin. Working with catering leadership and culinary teams to ensure excellent customer service and event execution.
About the role
- Marketing Events Specialist responsible for organizing and managing international events at Cohere. Coordinating logistics and collaborating with teams to drive business growth through engaging events.
Responsibilities
- Develop a comprehensive event plan and timeline, including budget, venue selection, logistics, and promotional activities.
- Source and manage external vendors and suppliers, negotiate contracts, and ensure timely deliveries and services.
- Handle event registration, attendee communication, and guest list management.
- Coordinate travel arrangements and accommodations, including international travel coordination for speakers, sponsors and internal staff.
- Manage onsite hands-on event setup, including audio-visual requirements, staging, and branding materials.
- Ensure effective pre- and post-event communication, sending invitations, reminders, and follow-up emails.
- Use Marketo and Salesforce to monitor event performance, track attendance, gather feedback, and analyze event data to measure success.
- Assist in creating event-related content for social media and the company website.
- Coordinate various marketing event activities, such as content creation, email marketing, and social media campaigns, to promote partner collaborations.
- Collaborate with the Design team to produce visually appealing and on-brand event campaign assets.
- Manage the distribution of marketing collateral and promotional materials to relevant channels and partners.
- Stay up-to-date with industry trends, competitor activities, and emerging marketing technologies to continuously improve campaign effectiveness.
- Handle campaign-related administrative tasks, including budget tracking, invoice processing, and maintaining organized records.
Requirements
- 3+ years of experience in event management in the tech space is essential.
- A bachelor’s degree in marketing, communications or a diploma in event management.
- Excellent project management skills with a proven ability to handle multiple events simultaneously. Strong attention to detail and exceptional organizational skills required.
- Must be able to travel 20% and eligible for international travel. Must possess a valid passport and have the ability to obtain any necessary travel documents.
- Must be able to lift and carry 25 lbs, event setup and material handling is required.
- Must be flexible to work outside of regular business hours, including some weekends, as events require.
- Proficiency in marketing automation software, email marketing platforms, and social media management tools.
- Outstanding communication skills, both written and verbal, with the ability to collaborate effectively with internal teams and external partners.
Benefits
- An open and inclusive culture and work environment
- Work closely with a team on the cutting edge of AI research
- Weekly lunch stipend, in-office lunches & snacks
- Full health and dental benefits, including a separate budget to take care of your mental health
- 100% Parental Leave top-up for up to 6 months
- Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
- Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend
- 6 weeks of vacation (30 working days!)
Job title
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