Hybrid Marketing Events Specialist

at Cohere

• Job title: Marketing Events Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, San Francisco, United States

About the role

• Marketing Events Specialist responsible for organizing and managing international events at Cohere. Coordinating logistics and collaborating with teams to drive business growth through engaging events.

Responsibilities

• Develop a comprehensive event plan and timeline, including budget, venue selection, logistics, and promotional activities.
• Source and manage external vendors and suppliers, negotiate contracts, and ensure timely deliveries and services.
• Handle event registration, attendee communication, and guest list management.
• Coordinate travel arrangements and accommodations, including international travel coordination for speakers, sponsors and internal staff.
• Manage onsite hands-on event setup, including audio-visual requirements, staging, and branding materials.
• Ensure effective pre- and post-event communication, sending invitations, reminders, and follow-up emails.
• Use Marketo and Salesforce to monitor event performance, track attendance, gather feedback, and analyze event data to measure success.
• Assist in creating event-related content for social media and the company website.
• Coordinate various marketing event activities, such as content creation, email marketing, and social media campaigns, to promote partner collaborations.
• Collaborate with the Design team to produce visually appealing and on-brand event campaign assets.
• Manage the distribution of marketing collateral and promotional materials to relevant channels and partners.
• Stay up-to-date with industry trends, competitor activities, and emerging marketing technologies to continuously improve campaign effectiveness.
• Handle campaign-related administrative tasks, including budget tracking, invoice processing, and maintaining organized records.

Requirements

• 3+ years of experience in event management in the tech space is essential.
• A bachelor’s degree in marketing, communications or a diploma in event management.
• Excellent project management skills with a proven ability to handle multiple events simultaneously. Strong attention to detail and exceptional organizational skills required.
• Must be able to travel 20% and eligible for international travel. Must possess a valid passport and have the ability to obtain any necessary travel documents.
• Must be able to lift and carry 25 lbs, event setup and material handling is required.
• Must be flexible to work outside of regular business hours, including some weekends, as events require.
• Proficiency in marketing automation software, email marketing platforms, and social media management tools.
• Outstanding communication skills, both written and verbal, with the ability to collaborate effectively with internal teams and external partners.

Benefits

• An open and inclusive culture and work environment
• Work closely with a team on the cutting edge of AI research
• Weekly lunch stipend, in-office lunches & snacks
• Full health and dental benefits, including a separate budget to take care of your mental health
• 100% Parental Leave top-up for up to 6 months
• Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
• Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend
• 6 weeks of vacation (30 working days!)