Administrative Assistant supporting HK office operations and providing assistance to the leadership team. Involves scheduling, document preparation, and day - to - day administrative tasks.
About the role
- Executive Assistant supporting the leadership team at Cloudscaler in managing priorities and running the office. Assisting with diary management, logistics, and event planning.
Responsibilities
- Supporting the leadership team across diary management, travel, logistics, and correspondence, anticipating needs rather than waiting to be asked.
- Acting as a trusted right hand to the CEO, picking up tasks and owning them through to completion.
- Planning and running Cloudscaler's Company Days, our quarterly all-hands meetings, and leadership away days, from venue sourcing and catering through to communications and on-the-day coordination.
- Owning the day-to-day running of our Aldgate office: supplies, facilities, supplier relationships, and making sure the space is always somewhere people want to be.
- Supporting the recruitment team with interview scheduling and candidate logistics.
- Picking up coordination tasks across teams as needed, ensuring nothing falls through the gaps.
Requirements
- Proven experience in an Executive Assistant, Chief of Staff, or Senior Office Manager role, ideally in a fast-moving technology or professional services business.
- Someone who manages competing priorities without dropping the ball and who does not need perfect information to make sensible decisions.
- Confident dealing with senior stakeholders and external contacts: warm, professional, and discreet when it matters.
- Comfortable with Microsoft 365 and happy to learn new tools quickly.
- A self-starter who sees what needs doing and follows it through.
- Bonus points for experience coordinating large-scale internal events or a background in a scaling business of 50 to 200+ people.
Benefits
- 25 days' annual leave, plus 5 additional days for training or volunteering
- Option to buy up to 5 additional days' annual leave
- Public holiday opt-out scheme: work on bank holidays and take the time off when it suits you
- Life Assurance
- Long Term Disability cover
- Employee Assist Programme, including legal and counselling helpline
- Health, Mental Health, Wellbeing, Financial and Legal support
- 24/7 GP access
- Individual training and development plans, with online training costs covered
- Travel and accommodation expensed in line with our expenses policy
- Recruitment referral scheme
- Cycle to Work Scheme
- Dog-friendly offices
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