Provide administrative support for contract management, payments and legal compliance. Maintain records, control deadlines and assist with payment planning and general administrative tasks.
About the role
- Administrative Assistant providing administrative support to campus operations and faculty. Tasks include correspondence, purchasing, reports, and vendor relationships management.
Responsibilities
- Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
- Initiate the on-boarding process with new employees
- Provide direct administrative support to campus staff
- Maintain vendor relations and assist in obtaining new vendors including communicate with vendors/corporate personal regarding purchases and purchase orders
- Support the completion of enrollment paperwork
- Data entry
- Maintain confidentiality with respect to employee files, student files and payables
- Assist the management team by contributing to a safe, secure and supportive work environment
- Communicate with vendors/Home Office teammates regarding purchases and purchase orders
- Initiate the onboarding process and benefits to new employees and stay current on all changes
- Respond to teammates’ concerns, inquiries or suggestions
- Maintain confidentiality of information
- Other duties as assigned
Requirements
- High school diploma or equivalent from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education
- Proficient in Microsoft Office
- Ability to multitask, possess a high level of communication skills, and be detail-oriented
- 2 years of experience as an Administrative Assistant
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