Administrative Assistant providing logistical support within the WatHab department. Preparing materials for meetings and assisting in document management in the ICRC in Jerusalem.
YE
Hybrid Administrative Assistant
Posted 10 hours ago
About the role
- Administrative Assistant at Taco Bell coordinating administrative tasks for cross functional leaders and supporting team operations. Involves managing calendars, travel arrangements, and various departmental projects.
Responsibilities
- Provide support to multiple cross functional leaders within the TB departments
- Coordinate and schedule meetings while continuously tracking calendars to anticipate needs before they arise
- Ensure seamless communication and coordination across multiple groups by managing calendars and assisting with tasks that require collaboration between teams in different department
- Coordinate travel arrangements, handle expense reports, and procure necessary supplies, services, and equipment
- Oversee and monitor the department budget and project expenditures
- Coordinate and support virtual and in-person department meetings, on and off-site events
- Prepare documents, spreadsheets and presentations utilizing PowerPoint, Excel, Word and/or Canva
- Partner closely with department Executive Assistant and provide support to Leadership teams when needed while collaborate with TB Admins to cultivate a dynamic and vibrant "Live Mas" culture within Taco Bell
- Support with ad hoc projects and reports as necessary
Requirements
- Minimum of 3+ years of progressive administrative experience with at least 3+ years supporting multiple Sr. Executive Team members, ideally in a large organization
- Excellent interpersonal skills, and ability to work with people at all levels within the organization
- Advanced computer skills in Word, Outlook, PowerPoint and Excel
- Strong calendaring experience, preferably dealing with complex meeting scheduling and shifting priorities
- Ability to prioritize work, demonstrate problem-solving ability, attention to detail, and managing information
- Ability to anticipate team needs and come up with creative solutions
- Flexibility to evolve as business needs change in a fast-paced environment
Benefits
- overtime eligibility
- bonus eligibility
- health insurance
- flexible work arrangements
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