IT Netzwerk Administrator managing and optimizing hybrid IT infrastructure for Contipark. Developing software solutions, maintaining security standards, and coordinating technical projects.
About the role
- Office Administrator providing a range of administrative support to client operations in Washington. Responsibilities include scheduling, correspondence management, and travel arrangements.
Responsibilities
- Support client stakeholders in coordinating and assisting in the accomplishment of administrative and operational issues, processes, and business needs.
- Represent the client by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.
- Forward assignments to appropriate staff members.
- Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
- Apply overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.
- Maintain calendars and schedule meetings, both internally and externally, and speaking engagements.
- Ensure time and attendance on Web Time and Attendance via Telecommunications (Web TATEL aka TATEL) is accurate for direct reports and other FO staff.
- Serve as the Travel Arranger for individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the F/EX Travel Team in closing out travel vouchers; and uploading receipts.
- Assist in data entry for annual performance evaluations of staff via ePerformance software system.
- Guide the procurement of office supplies via Ariba.
- Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
- Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors and others, as appropriate.
- Run occasional errands for passport and visa related material as well as photocopying and faxing documents.
- Track travel and office expenses.
- Make repair, cleaning, and physical maintenance requests, as necessary.
- Provide escort to building support staff (e.g. Janitorial, etc.), as appropriate.
- Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts).
- Assist in developing and maintaining the SharePoint website.
- Proofread and properly format papers in accordance with pre-determined style submitted for FO review.
- Other Duties as assigned.
Requirements
- At least three (3) years of executive level office management experience.
- High working knowledge of E2 Solutions and travel regulations.
- Secret Clearance is required.
- Must be able to pass a background check.
- May require additional background checks as required by projects and/or clients at any time during employment.
- Excellent interpersonal and oral communication skills.
- Excellent customer service skills.
- Strong organizational skills, attention to detail, including follow-up on pending tasks.
- Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.
Benefits
- Medical, Dental and Vision Insurance
- Wellness Program
- Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
- Short-Term and Long-Term Disability options
- Basic Life and AD&D Insurance (Company Provided)
- Voluntary Life and AD&D options
- 401(k) Retirement Savings Plan with matching after one year
- Paid Time Off
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