Executive Assistant providing administrative support to Brixmor's Chief Financial Officer and other executives. Managing schedules, communications, and confidential information in a hybrid work environment.
About the role
- Executive Assistant managing CEO's schedule and executing strategic projects at AI startup. Owning communications, operations, and calendar management while working closely with the executive.
Responsibilities
- You'll own the CEO's calendar, communications, and operational rhythm while taking on strategic projects that directly impact the business—from hiring coordination to company operations to customer meeting prep.
- Manage complex, high-stakes scheduling across investors, board members, customers, and the leadership team.
- Coordinate leadership offsites, all-hands, team events, and onboarding logistics for new hires.
- Partner with the People team to schedule interviews, manage candidate experience, and keep recruiting moving at startup speed.
- Draft emails, memos, and updates on behalf of the CEO—to customers, partners, and the team.
- Research, analyze, and execute on ad hoc priorities.
Requirements
- ~5 years as an EA or operations lead supporting a C-level executive at a tech startup or high-growth company
- You've supported founders or CEOs through board management and rapid scaling—not just calendar management
- Comfortable with tools like Notion, Slack, Linear, Google Workspace, and modern collaboration platforms
- Experience coordinating across distributed teams and time zones
- You already use AI tools daily—Claude, ChatGPT, Notion AI, Zapier, etc.—to draft communications, summarize meetings, and automate repetitive workflows
- You're curious about new tools and look for ways to make yourself and the team more productive
- You don't wait for instructions—you see what needs to happen and do it
- Strong written and verbal communication—you'll draft executive emails, meeting briefs, and internal memos
- Detail-oriented: you sweat the small stuff because you know it matters
- You'll have access to highly sensitive information—financials, strategy, and personnel decisions
Benefits
- Front-row seat to how an AI startup scales from early stage to market leadership
- Direct daily partnership with a serial entrepreneur CEO (ex-Microsoft Corporate VP, two successful exits)
- Visibility into every part of the business—product, engineering, sales, hiring
- High ownership and autonomy—we trust people to run with things
- Competitive salary and early-stage equity
- Based in Bay Area with regular collaboration with Seattle/Redmond team
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Secretary in child and youth welfare supporting daily administrative tasks in the Hilden office. Engaging in structured work with responsibilities in office organization and visitor management.
Virtual Assistant supporting AU Insurance operations for hammerjack. Managing client records and communications in a hybrid work environment.
Executive Assistant providing support to the Managing Director at Top Down Ventures, enhancing organizational effectiveness and coordinating multiple initiatives.
Formez - vous au métier de Secrétaire Médical(e) en Alternance pour une école spécialisée dans le secteur de la santé. Accueillez les patients et gérez les dossiers et rendez - vous médicaux.
Provides administrative support to executives and senior leadership at Early Warning Services. Coordinates travel, manages calendars, and handles sensitive communications in a hybrid work environment.
Executive Assistant providing dedicated support to senior leadership team at SMBC. Managing complex schedules, coordinating travel, and serving as a liaison across departments.
Sekretärin/Sekretär für die Pflegeschule im Johanniter - Krankenhaus Treuenbrietzen, selbstständige Organisation des Schulsekretariats und Unterstützung der Schulleitung.
Executive Assistant working closely with management in strategic decision - making and operational support. Providing comprehensive assistance and communication with stakeholders in a dynamic environment.
Executive Assistant providing comprehensive support to the CIO and technology leadership team at Aramark. Managing schedules, communications, and project coordination in a fast - paced environment.