Executive Assistant handling scheduling and office management for creative leadership roles. Supporting top executives in a dynamic, creative marketing agency environment.
About the role
- Executive Assistant to CEO and Board at REANNZ supporting leaders in New Zealand's research and education sector. Offering high-level support, ensuring effective operations and governance processes.
Responsibilities
- Providing high-level executive support to the CEO, including diary management, correspondence, workflow and travel
- Coordinating SLT and Board meetings, including agendas, papers, minutes and follow-up actions
- Supporting governance processes through accurate minute taking and high-quality documentation
- Managing domestic and international travel arrangements for the CEO, SLT and Board
- Tracking actions and commitments to ensure timely follow-through across the leadership team
- Acting as a first point of contact for internal and external stakeholders, managing communications with discretion and professionalism
- Supporting executive reporting cycles and business planning activities
- Providing general office and business support, including expenses, office coordination and facilities liaison
- Identifying opportunities to improve executive processes and ways of working
Requirements
- Demonstrated experience as an Executive Assistant or senior Personal Assistant supporting a CEO, Senior Leadership Team or Board
- Strong organisational skills with the ability to manage multiple priorities and competing deadlines
- A proactive, anticipatory approach and confidence to operate independently
- Excellent communication skills and strong attention to detail
- High levels of integrity, discretion and sound judgement
- Warm, professional and approachable communication style
Benefits
- Extra time off to recharge , including four REANNZ closedown days over the Christmas period and an annual wellbeing day
- Comprehensive wellbeing support , including Southern Cross Wellbeing One health cover, Employee Assistance Program, and annual flu vaccinations
- Family-friendly leave , including enhanced parental leave benefits and paid partner leave
- Flexibility from day one , with immediate access to sick leave and bereavement leave and the ability to take annual leave as it accrues
- Everyday perks , including staff discounts at PB Technologies
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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