Executive Assistant supporting senior and executive leadership with administrative duties in a hybrid environment. Coordinate scheduling, travel, and meetings while maintaining confidentiality and professionalism.
About the role
- Executive Assistant providing comprehensive administrative support to the President & COO at TRAM, Inc. Seeking a highly organized and proactive Bi-lingual professional (Japanese and English).
Responsibilities
- Managing President's daily, weekly, monthly, yearly schedules,
- Monitoring President's e-mail for urgent items and notifying him as needed.
- Draft correspondence on President’s behalf, reviewing for approval with President and then sending communications after receiving approval.
- Manage the President’s e-mail box, prioritizing important e-mails, deleting junk mail, etc.
- Coordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President.
- Process President’s expense reports
- Create PowerPoint presentations using the concept and details provided by the President.
- Assist in preparing materials, presentations, and background research for meetings.
- Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President.
- Maintain supplies used by the President for meetings and daily work.
- Keep President’s office organized.
- Attend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments.
- Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy.
- Performs other secretarial and administrative duties.
Requirements
- Bi-lingual skills (verbal and written) in English and Japanese.
- 3-5+ years of previous experience supporting executives, board members, or senior leadership
- Strong organizational and project management skills; able to manage competing priorities
- Professionalism, discretion, and ability to handle confidential information
- Proficiency in Microsoft Office Suite, Outlook and Teams.
- Adaptable, collaborative, and proactive with a strong sense of initiative.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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