Accounts Receivable Specialist responsible for managing accounts receivable for construction projects. Requires experience in the Construction industry and proficiency in QuickBooks Online.
About the role
- Billing Specialist responsible for end-to-end Accounts Receivable ownership in a healthcare technology company. Collaborating with various teams to ensure accurate billing and compliance.
Responsibilities
- Prepare and reconcile daily bank deposits, ensuring accuracy and proper documentation
- Apply customer payments to outstanding invoices in a timely and accurate manner
- Maintain and actively manage Accounts Receivable aging, identifying past-due balances and discrepancies
- Support collections efforts through customer correspondence and follow-ups as directed
- Prepare, issue, and reconcile customer invoices, including complex, multi-level billing arrangements
- Work with purchase orders (POs), ensuring billing aligns with contracted amounts and remaining balances
- Review contracts to ensure billing accuracy across varying pricing models and service levels
- Maintain complete and organized billing and AR documentation
- Reconcile customer accounts and resolve billing discrepancies
- Retrieve and review credit reports; assist with customer credit evaluations as needed
- Support Account Management by providing detailed invoicing, payment status, and AR reporting
- Assist with client forecasts and accruals, ensuring revenue and receivables are accurately represented
- Collaborate closely with Finance, Sales, Account Management, and Operations teams
- Assist with AR-related projects and process improvements
- Ensure compliance with internal controls and accounting best practices
- Perform other duties as assigned by management
Requirements
- Strong Accounts Receivable experience with hands-on ownership of billing, cash application, and reconciliations
- High attention to detail and accuracy in a high-volume environment
- Experience working with purchase orders, billing limits, and contract-based invoicing
- Ability to manage multiple priorities and collaborate across departments
- Strong written and verbal communication skills
- Technical Skills
- Excel (intermediate to advanced; reconciliations, tracking, reporting)
- Outlook
- Experience with ERP or accounting systems (e.g., NetSuite – preferred, not required)
- Familiarity with bank portals and cash application tools (e.g., SunTrust/Truist or similar)
- Experience working with sales tax and billing compliance
- Nice to Have
- Experience preparing client forecasts and accruals
- Exposure to complex SaaS or healthcare billing models
- Prior experience supporting Account Management or client-facing teams
Benefits
- Supportive, progressive, fast-paced environment
- Competitive pay structure
- Matching 401(k) with immediate vesting
- Medical, dental, vision, life, & short-term disability insurance
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
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